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Team Administrator

Location: Manchester

A Team Administrator provides clerical, administrative, and business support to the teams and functions within the business . A Team Administrator works across multiple functions or Projects as demand requires.

This role requires high levels of organisational skills, excellent planning and self-discipline, a positive and pro-active approach, excellent attention to detail and the ability to be agile and flexible towards competing demands and requirements.

As a functional team, completion of work will be across all areas and will flex up and down between Projects and functions and therefore it is critical to have the ability to be flexible with these often-changing requirements.

Job requirements:

• Proceeds with all day-to-day functional specific operations and applies IT systems


• Prepares specialised routine reports and correspondence, and/or statistics


• Maintains records and filing systems; types and/or enters data into computer systems, including Office application or specialised software packages


• Complete routine reports to support decision processes in the area assigned


• Performs the administration of programmes, projects, and/or processes specific to the organisation unit served.

Key Responsibilities & Duties:

• Approval timesheets and expenses for Third Party Workers


• Approval of overtime approvals for Staff site teams


• Create site expense claims


• Pre-approval of site staff expense claims


• Maintain fleet overview including required paperwork


• Support in country managers with disciplinary’s (note taking)


• IR35 determinations and six-monthly reviews


• Provide clerical and administrative support to the Business Team / Project Teams


• Manage any “TEAMS” pages for a function or project including the SharePoint site


• Support the production of management reports as required using various tools such as tableau


• Make travel arrangements as required (flights, trains, car hire, hotels)


• Arrange team events


• Generate purchase requisitions


• Stationery and PPE ordering


• IT equipment / management and ordering (super user)


• Support and ordering for onboarding new starters


• Support the implementation and administration of VRM for safe driving

Specific Tasks for the Project Teams

• Manage reporting calendars and aid the efficient running of the project via proactive engagement of team members to ensure reporting requirements are done on time. Review reports for errors as competent to do so.


• Document receipt and issue in line with contractual obligations for issue to the customer, project team members and sub-contractors where necessary


• Team communication on behalf of the Bid/Project Manager and/or Project Director where required


• Set up and maintain electronic & manual filing structures for the bid/project (including numbering of documents)


• Set up and maintain project support systems, e.g., maintenance of paper and electronic documents/systems, always

ensuring compliance to project management processes

• Set up, maintain, and monitor a dedicated project email account as required


• Co-ordination of other business activities for the project team where required


• Assist with procurement of equipment for site establishment.


• Co-ordinate and carry out amendments to site inductions through Essential Skillz platform


• Co-ordination of weekly / monthly reports


• General office support to the bid/project team and liaison with other departments within SE T SO

To find out more about Siemens Energy, please watch our video: https://p3.aprimocdn.net/siemensenergy/187b9e32-a46d-40a5-b312-b0a100a1e32c/SE-StepByStep_UT-EN_MP4-1080p-20mbit-mp4_Original%20file.mp4?apr_optimization=false

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