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Job Ref 44676

Receptionist - Monday - Friday, 0800-1700. £25,000

We are on the lookout for a professional, welcoming, and experienced Receptionist to join our team. You will perform reception, administration, and secretarial duties efficiently and effectively on behalf of the building in which you are located in.

You will help facilitate the flow of personnel by managing access points throughout the building and ensuring the maintenance of fob access systems. You will be expected to keep a tidy and efficient reception area, providing a professional and courteous service throughout. You will also be required to handle any phone calls and emails in a prompt, professional manner as well as sorting and distributing incoming mail and packages.

You duties will include but not restricted to:

• Being the first point of contact at the Reception desk while always maintaining a professional and helpful attitude.


• To sign in visitors, issuing the health and safety brief.


• Effective management of administrative tasks such as, but not restricted to; monthly visitor figures, no show report, stock take of audio-visual equipment, internal auditing and staff passes report.


• Responding to the Reception Inbox making sure all emails are replied to in a timely manner.


• Receiving daily parcel deliveries and ensuring the recipient is made aware.


• Proactively assisting with any client events.


• Keeping the front of house-training packs and documentation up to date.


• Weekly stock checks and ordering of required stationary to maintain supplies for front of house.


• To provide training for new and temporary team members.


• Ensuring all Network Rail Signature health and safety posters and leaflets are up to date and relevant.


• Maintain up to date health and safety folders, with direction from the front of house manager.


• Making sure the kitchen area is clean and tidy throughout the day & evening.


• Checking meeting rooms are cleared down and ready for the following day.


• Make sure all milk and coffee is kept stocked up throughout the day.

As a Receptionist, you will be in charge of managing documentation and ensuring it is stored in the appropriate location or system. Some additional duties may include opening and closing the building, maintaining building security, managing queries and messages from visitors, issuing visitor and staff passes, assisting with emergency evacuations, ordering of consumable goods and more.

We are looking for someone with a friendly and approachable manner who is IT literate with the ability to prioritise your own workload and work efficiently to agreed deadlines.

If this sounds like you, then we want to hear from you!