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About the Role

Assistant Company Secretary Permanent, Full-time London with hybrid working

Job Purpose

James Fisher and Sons are currently recruiting for an Assistant Company Secretary to join our company secretarial team based in London office.

Reporting directly into the Company Secretary you will be working to deliver all required company secretarial services and ensuring the Company’s subsidiary companies comply with their statutory obligations. The preferred candidate will have completed the Chartered Governance Qualifying Programme, with prior company secretarial experience of working in a listed PLC environment.

James Fisher & Sons plc is a leading marine engineering business and a specialist supplier of innovative engineering and technical services to the energy, defence and marine sectors. Our employees operate across over 20 countries striving to deliver our common purpose of pioneering safe and trusted solutions to complex problems in harsh environments. Our customers are predominantly large multinational corporations and governments that value the contribution of our specialist skills. We achieve this through a commitment to the safety and wellbeing of those that work for and alongside us, underpinned by our core valued behaviours: pioneering spirit; integrity; energy; and resilience.

Key Role & Responsibilities

In conjunction with the Company Secretary:

• Statutory Compliance - ensure that the statutory requirements of the Group’s operating and dormant subsidiaries in the UK (including statutory registers) are met


• Company Secretarial Services - ensure all relevant Companies House filings for the Group’s UK companies are made in a timely manner, provide support on corporate transactions. Prepare board and/or shareholder documentation for the Group’s UK companies and provide general company secretarial support to the Group businesses.


• PLC Board and Committees - assist in the preparation of documents for PLC Board and Committee meetings and follow up after Board meetings as requested. Implement corporate governance initiatives and prepare material for the Board on relevant developments. Attending and minuting committee meetings


• AGM - draft the Notice of AGM and supporting documentation, ensuring that all statutory requirements are met and notices are sent to shareholders in a timely manner. Lead the planning and organising of the AGM, including preparation of supporting documentation


• Annual Report - Assist in the preparation of the Company’s Annual Report, in particular taking responsibility for the drafting of the sections relating to corporate governance report, Directors’ report, Directors’ biographies and investor information


• London Stock Exchange - Prepare, review and release, following authorisation, RNS announcements including total voting rights, TR1 notifications, director changes, PDMR notifications and six-monthly block listing returns. Assist in the review of block listing applications to ensure that sufficient shares are available for issue by the Company.


• Share Schemes Administration - oversee the administration of the all employee share scheme (Sharesave).

• Completion of the Chartered Governance Qualifying Programme


• Demonstrable knowledge of UK Companies Act, and other corporate legislation, corporate governance codes and best practice, and other regulatory codes and frameworks


• Experience in a company secretarial role previously, ideally within a listed PLC environment


• Knowledge of a secretarial software package (Diligent Blueprint) and digital platforms for Board papers


• Minuting experience


• Confident interpersonal skills; able to communicate effectively across all levels of the organisation and with external professional advisors and agencies


• Highly skilled multitasker; can prioritise own workload effectively and work within tight timeframes

If this sounds like the ideal next step in your career, then click ‘apply’ now!

Due to the volume of applications we receive for our vacancies, on occasion applications may close before the deadline, so please apply early to avoid disappointment.

James Fisher and Sons are committed to taking positive action on diversity and strongly encourage applications for candidates from all backgrounds. We are proud to be a Disability Confident employer and recognise that our success depends on our talented and diverse workforce.