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Company Secretary Full Time

at MS Amlin London in London (Published at 14-12-2023)




About The Job



We are looking for an experienced Company Secretary to join our team. The successful candidate will provide governance support to various committees of MS Amlin as well as boards of aligned subsidiaries. The role reports to the Head of Company Secretarial.



What you’ll spend your time doing:



  • Providing full Company Secretarial support to Board and Management Committees of MS Amlin. This includes:

    • meeting planning, logistics, agenda setting, maintenance of the forward calendar;

    • paper compilation, review for governance purposes, and distribution;

    • attendance at Board sub-committees and ad hoc meetings; and

    • accurate and timely minuting of meetings and management of actions and matters arising.


  • Providing advice on and facilitating compliance with relevant statutory and regulatory company secretariat and governance requirements.

  • Acting as the Company Secretary for UK and overseas service companies and working closely with the locally appointed CoSec, where applicable.

  • Reviewing and maintaining relevant Committee Terms of Reference and other key governance documents.

  • Oversight, advocacy and support to management and management committee secretaries in ensuring good standards of governance at management committees.

  • Coordinating director induction and onboarding.

  • Maintaining and embedding policies owned by Company Secretarial.

  • Supporting and coordinating director training programme.

  • Supporting and coordinating Board effectiveness reviews.

  • Leadership of continuous improvement initiatives to promote good corporate governance.

  • Horizon scanning in respect of company secretarial, corporate and governance matters, and supporting the Head of Company Secretarial to advise the Board and Executive as appropriate, including preparing and implementing action plans to ensure compliance where necessary.

  • Maintaining relevant registers, statutory books, and administration systems.

  • Liaising with external auditors and other external parties as required.

  • Supporting and coordinating corporate projects of business changes or continuous improvement initiatives, for example, international expansion, corporate finance transactions, corporate reorganisations or closure of dormant companies




You’re going to enjoy this job if you also:



  • Have strong experience in drafting minutes ideally within a regulated environment.

  • Have the ability to work independently and solve problems.

  • Have a strong attention to detail.

  • Are able to work professionally with key stakeholders in the business.

  • Have clear and strong communication skills.

  • Are able to work accurately to a tight deadline.



What you’ll need:


For this particular role there are some important qualifications and experience we need you to have. These include:



  • A relevant undergraduate degree.

  • To be a qualified Company Secretary or equivalent.

  • Relevant Company Secretarial work experience.

  • Whilst not a pre-requisite for the role, experience using Diligent Boards is preferred.




What you can expect from us:



A competitive salary and benefits package is a given, but you can also expect:



  • A great team and supportive colleagues

  • Hybrid Working environment

  • Flexible Working

  • A strong focus on diversity, inclusion and equal opportunities

  • A programme of wellbeing and mental health support

  • Employer-supported volunteering (ESV)

  • Continuous learning and study support

  • Structured career development

  • An open mind (especially to new ideas and ways of doing things)






About MS Amlin




MS Amlin is part of a global top-10 insurance group MS&AD, with three main legal entities operating in the Lloyd’s (MS Amlin Underwriting Limited), UK & Continental European (MS Amlin Insurance SE) and Swiss and Bermudian (MS Reinsurance) markets. We have an enviable reputation for our customer knowledge, claims service and the specialist insurance and reinsurance expertise we apply. We provide the type of security leading organisations need to break new ground, innovate and offer life-changing services and amenities to some of the world’s most challenging regions. Through our parent company, our record extends back over 300 years and today we have more than approximately 1800 people in 15 locations worldwide.



We are experts in underwriting, with both technical capability and deep knowledge of the areas we insure. Our claims service aims for equality, with efficient, fair and timely claims management. We’re going through an exciting period of modernisation and transformation for which we need entrepreneurial thinkers to help execute our strategic vision for growth. We’re on a dynamic path and we need your to help shape it.



MS Amlin is committed to taking a flexible approach to working to allow our employees more control over when and where they work, while still continuing to meet our client demands. This flexible approach continues into our benefit scheme, with a competitive package and attractive lifestyle fund.




About MS Amlin Underwriting Limited




The MS Amlin group of companies delivered approximately £2.8bn of premium in 2021, around half of which was placed via the Lloyd’s platform through Syndicate 2001, one of the largest Lloyd’s syndicates.



Operating through its Lloyd’s Syndicate, MS Amlin writes a diverse (re)insurance portfolio, supporting clients with complex (re)insurance needs from its offices in the heart of London’s insurance district and from its local hubs in the US, Asia and the Middle East.



Our portfolio is split into three Divisions: Property & Allied Lines, Specialty and Reinsurance. Specialty comprises 4 departments (Casualty, Marine, Natural Resources and Crisis Management) and Reinsurance covers a mix of property NA, Property International, Casualty, Marine and Aviation and Specialty Lines. Each Division is approximately the same size, in terms of the planned premium income.



We are wholly owned by Mitsui Sumitomo Insurance Group and regulated by the Prudential Regulation Authority, the Financial Conduct Authority and Lloyd’s.




Conduct Rules



With the implementation of the SM&CR (Senior Managers & Certification Regime), the Financial Services and Markets Act gave the FCA new powers to write conduct rules and apply them to all employees within a firm. The Conduct Rules set basic standards of good personal conduct. They stipulate that you must:



  • Act with integrity

  • Act with due care, skill and diligence

  • Be open and co-operative with the FCA, PRA and other regulators

  • Pay due regard to the interests of customers and treat them fairly

  • Observe proper standards of market conduct






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