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Billing Administrator
at Goodwin Procter LLP London in London (Published at 14-12-2023)
Make an impact at Goodwin, where we partner with our clients to practice law with integrity, ingenuity, agility and ambition. We are in the business of building authentic, long-term relationships with our clients, who are some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. Our immersive understanding of these industries – combined with our expertise across high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions – sets us apart. Our Global Operations Team – all business professionals of the firm – was named the “Best Business Team” by
The American Lawyer.
This position is responsible for coordinating billing for various partners, secretaries, and their clients within our Private Investment Funds department. Requirements entail supporting the Revenue Controller with the billing processes, services, and procedures to ensure accurate and timely entry into the firm’s billing system, while maintaining a high level of customer service.
What you will do:
Invoice Preparation
- Order, prepare, and distribute pre-bills for assigned billing partners/accounts
- Assist with electronic billing functions including; pulling disbursement back.up, transmitting bills electronically, updating client detail with various electronic billing vendors, etc.
- Responsible for recording and maintaining accurate phase, task, and billing codes.
- Prepare, produce, and finalize invoices for assigned accounts.
- This position will have direct contact with billing partners to resolve billing related issues.
- Assist secretarial bill preparers with questions as needed.
- Reprint posted invoices and provide copies as necessary.
- Produce ad hoc reports as requested.
- Assist with billing overflow from other team members as needed.
- Update billing addresses and payer information as needed.
Client/Attorney Requirements
- Respond in a timely manner to department emails and help line calls.
- Assist with preparing client and/or attorney analyses as needed.
- Responsible for client audit report preparation.
- Maintain client/matter maintenance information.
- Support collections staff members in processing billing adjustments, verifying client account balances and assisting in other collections projects as needed.
Who you are:
- 1-3 years of experience working in a professional services time and materials billing environment. Law firm billing experience preferred.
- Electronic billing experience preferred (ideally, working knowledge of a variety of eBilling platforms).
- Use of Aderant Elite 2G and ARCS.
- Ability to adhere to and apply billing department policies and procedures.
- Ability to communicate with all levels of the firm professionally and tactfully.
- Ability to provide a high level of customer service in a fast paced environment.
- Ability to handle a high volume of tasks while maintaining attention to detail and prioritizing as necessary.
- Proficiency in MS Office. Strong knowledge of excel preferred.
Goodwin Procter LLP is an equal opportunity employer. This means that Goodwin Procter LLP considers applicants for employment, and makes employment decisions without unlawful discrimination on the basis of race, color, gender, gender identity or expression, age, religion, national origin, citizenship status, disability, medical condition, genetic information, marital status, sexual orientation, military or veteran status, or other legally protected status.
