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Are you a proactive and confident administrator looking to grow and progress in your career? Would you like to gain experience in a senior executive environment? We at Signature Recruitment are excited to present an opportunity for an Administrative Assistant to join the Executive Office of a top London university! This is a full-time 6-month contract starting on 8th January 2024.

Working in the most senior division of the university, your role as Administrative Assistant is central to the smooth running and success of the Executive Office. You will provide efficient administrative support to all members of the office, work closely with the executive support team, and be the first point of contact for both internal enquiries and the general public. You will assist with a variety of key administrative and secretarial duties including diary coordination, correspondence, note taking, and travel bookings. You will take responsibility in ensuring that the office runs smoothly, and that all tasks are performed in an appropriate and timely manner.

Administrative Assistant Key Responsibilities:

• Meet and greet visitors to the Executive Office in a positive and approachable manner.


• Provide support to the Executive Assistants with diary coordination and meeting management, filtering incoming requests and queries, and ad hoc tasks in a busy past-paced office.


• Coordinate internal and external meetings, events and conference calls, including room bookings, restaurant reservations, travel arrangements, and hospitality bookings.


• Be the first point of contact for internal and external queries and requests for assistance, dealing with high profile stakeholders, and referring complex enquiries to Executive Assistants and Executive Officers as appropriate.


• Manage the shared Executive Office mailboxes and correspondence, drafting responses, taking appropriate action, and liaising with colleagues in the school.


• Update records on internal systems and databases, receipting and expenses and any other ad-hoc administrative duties.

Administrative Assistant Key Skills:

• Strong Microsoft Office and IT skills, and experience with diary management and correspondence.


• Administrative or PA experience, in particular office coordination.


• Proactive and focused, appreciating the need for confidentiality and discretion.

This role offers incredible prospects for a professional who is keen to take their career to the next level. Don’t miss out on this fantastic opportunity – apply today!

While we aim to respond to every applicant, the volume of applications may result in delayed communication. If you do not receive a response within a week, your application may not have been successful on this occasion, but we will keep your details for potential future opportunities.

Please be aware that Signature Recruitment will never reach out to candidates through WhatsApp, nor will we request sensitive information like bank details, passport, or driving licence data during the application process. For a secure job search and reliable flexible work, we advise consulting Jobs Aware who ensure all workers and work-seekers in the UK have access to free help and advice, as well as provide an option to report a scam or exploitation.T9446

Office coordination experience

Previous inbox and diary management experience

Proactive and professional