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Context for the Role: Working within the Aviation & Space Team to provide administrative support to a growing Aviation Team, this role will require a mix of working from home and in the office.

Purpose of the Role: To provide an excellent level of seamless support to the Price Forbes Aviation & Space Team.

Key Role Accountabilities:

• Booking of travel to include multiple destinations, hotel, flights, taxi, visa application, covid paperwork and ensure contingency plans when required.

• Booking of meetings including meeting room, catering and ensuring all visitor passes are requested.

• Creating schedules for visiting clients to include meetings, accommodation and hospitality and ensuring necessary marketing material and merchandise is on hand.

• Supporting team with all work required for client pitches including collating of presentation decks.

• To attend and take notes at the monthly Broking Forum ensuring agenda is sent in advance and notes are recorded accurately and circulated in a timely manner.

• Assist team in ensuring timely completion of expense submissions and to have a thorough understanding of the Ardonagh Specialty expenses policy.

• To work closely with team on various workstreams, projects and ad hoc tasks including offsite events and corporate hospitality.

• Record and keep spreadsheet of the team’s annual leave and weekly reporting of business travel.

• Record and follow up Piiq UK Branch post ensuring all post is dealt with and actioned by appropriate support services.

• To cover for EA during annual leave.

• To build and develop strong relationships with key stakeholders.

Qualifications & Experience:

• IT systems – knowledge of Microsoft Office is required

Person Specification:

• Willing to put in hard work and additional hours when required


• Excellent attention to detail


• Ability to work autonomously and as part of a team


• Ability to work across several projects at a time


• Able to prioritise workload and meet tight deadlines, sometimes at short notice


• Ability to work under pressure to deliver accurate results


• Excellent communication skills

• Eagerness to develop skills and grow the role


• A positive, can do attitude with a good sense of humour would make a great fit to this team