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Executive Assistant Full Time

at LSEG (London Stock Exchange Group) London in London (Published at 04-12-2023)




Executive Support



The Executive Support role provides support to our leaders and teams to enable them to be effective in their day-to-day activities and responsibilities. Services include: diary management and meeting co-ordination, fielding communications such as phone calls and e-mails, arranging business travel, maintaining records and files, and providing support on tools, systems and procedures.


The variation of grades within the family will depend on the complexity of the services and tasks required



Key Responsibilities


  • Onsite and remote support for the Group Technology, Data & Analytics Chief Information Officer, Triona O'Keeffe in a hybrid working environment, usually 3 to 4 days per week in the office, or as often as the role requires

  • Standard and complex diary management, supporting one of the global business functions within LSEG

  • Complex inbox management on behalf of the CIO

  • Standard and some complex diary management;

  • Using strategic thinking to make connections across the business, internally and externally to pre-empt CIO’s requirements

  • Collation of briefing papers, reports and presentations;

  • Provision of administrative and organisational support to Executives

  • Dealing with incoming communication, correspondence on behalf of the Executives

  • Building and maintaining strong working relationships both internally and with clients and other key contacts at all levels;

  • Managing the expense processes from raising claims, POs, setting up suppliers and acting as a delegate on the expense system

  • Meeting and greeting visitors at all levels of seniority;

  • Arranging standard, multi sector travel itineraries and accommodation in conjunction with the in-house travel team ensuring compliance with internal policies;

  • Ensuring appropriate security measures are in place for travel in high risk areas;

  • Keeping Executives compliance records updated, with gifts/entertainment etc;

  • Supporting the holiday coverage module




Candidate Background


  • Experience of supporting a Senior Executive highly desirable

  • Degree Educated preferred

  • Experience of a financial services company or other Intense or fast-moving environment;

  • Polished & professional. Communication & organisational skills are key;




Key Skills


  • Ability to build and maintain relationships up to all levels both internally and externally;

  • Highly organised and able to prioritise effectively with minimal supervision;

  • Excellent communication and influencing skills;

  • Resilience, tenacity and tact;

  • Able to liaise effectively at all levels of the organisation;

  • Able to act as a credible representative for the executive;

  • Excellent MS Office and document creation skills; and

  • Ability to work independently with minimal supervision;

  • Sound literacy and numerical skills;

  • Ability to think on feet and to react quickly to problems and solve them; and

  • Flexibility, discretion and ability to respect confidentiality at all times;

  • Appetite for hard work and dedication to work hours required of the role.

  • Calm demeanour and able to function well under pressure;

  • Team player with excellence in collaboration across a matrixed environment;




About London Stock Exchange Group



London Stock Exchange Group (LSE.L) is a diversified international market infrastructure and capital markets business sitting at the heart of the world's financial community. The Group can trace its history back to 1698.



The Group operates a broad range of international equity, bond and derivatives markets, including London Stock Exchange; Borsa Italiana; MTS, Europe's leading fixed income market; and Turquoise, a pan-European equities MTF. It is also home to one of the world’s leading growth markets for SMEs, AIM. Through its platforms, the Group offers international business and investors unrivalled access to Europe's capital markets.



Post trade and risk management services are a significant part of the Group’s business operations. In addition to majority ownership of multi-asset global CCP operator, LCH.Clearnet Group, LSEG operates CC&G, the Italian clearing house; Monte Titoli, the T2S-ready European settlement business; and globeSettle, the Group’s newly established CSD based in Luxembourg.



The Group is a global leader in indexing and analytic solutions. FTSE Russell offers thousands of indexes that measure and benchmark markets around the world. The Group also provides customers with an extensive range of real time and reference data products, including SEDOL, UnaVista, and RNS.



London Stock Exchange Group is a leading developer of high performance trading platforms and capital markets software for customers around the world. Currently, over 40 organisations and exchanges use the Group’s MillenniumIT trading, surveillance and post trade technology, including the Group’s own markets.



Headquartered in London, with significant operations in North America, Italy, France and Sri Lanka, the Group employs approximately 4,700 people.



Further information on London Stock Exchange Group can be found at

www.lseg.com




LSEG is a leading global financial markets infrastructure and data provider. Our purpose is driving financial stability, empowering economies and enabling customers to create sustainable growth.



Our purpose is the foundation on which our culture is built. Our values of Integrity, Partnership, Excellence and Change underpin our purpose and set the standard for everything we do, every day. They go to the heart of who we are and guide our decision making and everyday actions.



Working with us means that you will be part of a dynamic organisation of 25,000 people across 65 countries. However, we will value your individuality and enable you to bring your true self to work so you can help enrich our diverse workforce. You will be part of a collaborative and creative culture where we encourage new ideas and are committed to sustainability across our global business. You will experience the critical role we have in helping to re-engineer the financial ecosystem to support and drive sustainable economic growth. Together, we are aiming to achieve this growth by accelerating the just transition to net zero, enabling growth of the green economy and creating inclusive economic opportunity.



LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives.



We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone’s race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs.



Please take a moment to read this

privacy notice
carefully, as it describes what personal information London Stock Exchange Group (LSEG) (we) may hold about you, what it’s used for, and how it’s obtained,

your rights and how to contact us as a data subject
.


If you are submitting as a Recruitment Agency Partner, it is essential and your responsibility to ensure that candidates applying to LSEG are aware of this privacy notice.



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