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Project Administrator to HS&W Team

Job Summary

The HSW Administrator supports the HSW team by providing reliable administration function to help ensure the smooth day-to-day running of the team and the overall programme.

Key Responsibilities

Reporting:

• Daily, weekly & monthly reporting


• Client reporting


• Contractors reporting (if required)


• Team holiday, sickness monitoring/ approval via multiple spreadsheets

Systems Administration:

• Set-up new starters on systems


• Remove leavers from the systems


• Coordinate the required training for users

General Administration:

• Document formatting


• Monitoring HSW and Project training email accounts


• Producing and formatting Excel spreadsheets


• General ad-hoc duties using MS Forms, Excel, Word & Power Point


• Working closely with HR & finance to organise all Health, safety, and wellbeing training across the entire project.


• Organise weekly Leadership tours and schedule Quarterly Safety Inspections


• Liaise with on-site nurse and Occupational Health partners for well-being and occupational health campaigns


• Health Safety and wellbeing training co-ordination for project


• Organising and promotion of upcoming HS&W initiatives (on site and in the office)


• Update daily, weekly, monthly spreadsheets


• Overseeing H&S processes and procedures


• Monitor H&S systems for outstanding actions, observations and inspections


• Troubleshooting project systems, liaise with document control and IT department if necessary


• Working with procurement, creating requisitions


• Updating/ monitoring strategy


• Creating budget


• Expenses for Team activities or meetings, not general personal expenses

Meeting Administration:

• Booking meeting rooms


• Creating meeting agendas


• Regular Minute taking


• Co-ordinating workshops and sub-contractor meetings


• Collating & distributing packs


• Regular board minute taking


• Helping drive/ initiate wellness campaigns


• Organising team/ department events/ workshops

Desire to want to learn about HSW, with an aim to move into a HSW role.

Person Specification

Technical Competencies required

The key technical competencies required to perform the role well are outlined below.

Behavioural Competencies required

The key behavioural competencies required to perform the role well are outlined below.

Qualifications, Certifications and Experience required

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