1
applicant
Office Assistant
at MHA London in London (Published at 04-12-2023)
Purpose of the Role
To support the Administration/Reception/Secretarial teams with post room activities, typing, scanning, filing, storage, Catering/Room Set ups and general Office duties.
Who we are
At MHA, we work with a wide variety of clients across multiple industries and really get to grips with the inner workings of a company. This in-depth understanding allows us to offer new ways to help businesses fulfil their commercial potential.
Our culture is one of innovation and growth. We’re hungry to help businesses succeed and recognise that doing so will require creativity, individuality and flair. At MHA we want to uncover your potential. We nurture teams of talented individuals, enabling them to rise to new challenges.
Main Responsibilities
Undertake retrieving files from and sending files to storage.
Undertake office filing and collecting documents from all floors for GDPR purposes.
Undertake printing, photocopying, binding, laminating of documents.
Undertake printing and distributing of course notes and PowerPoint presentations.
Undertake copy typing as requested by Senior Office Manager for the secretarial team i.e. letters, accounts, file notes, reports, bills, etc.
Undertake local by hand deliveries and going to the bank.
Undertake collection and removal of confidential wastepaper, waste cardboard and waste plastics for recycling from all floors if necessary.
Undertake de-scaling of kitchen equipment.
Undertake tasks requested by the Senior Office Manager and Office Supervisor.
Cover post activities i.e., open, sort and distribute incoming post; frank outgoing post and take sacks to loading bay.
Scanning of incoming post.
Cover new client set-ups in CCH/iManage client database and credit searches.
Assist with meeting room set-ups i.e., furniture, equipment and catering requirements
Assist with telephone and IT equipment issues.
Assist with photocopier faults & toner replenishment on all floors.
Assist with issuing temporary and new security passes i.e., take and print photos, log pass numbers.
Assist with reception cover i.e, field telephone calls, take messages, arrange couriers.
Assist with preparing refreshments for meetings / partners.
Assist with contractor and landlord issues and visits.
Assist Senior Office Manager with setting up new starters.
Assist with petty cash, cheque requisitions, preparing disbursement T10 forms.
Assist with company acquisition projects i.e., relocating staff, equipment and furniture.
Ad hoc tasks, as required.
Qualification and Skills
Experience of an office environment (2 years minimum)
Keyboard skills
IT literate (Word, Excel, Outlook)
Good communication skills
Good telephone manner
Accuracy and attention to detail
Flexibility and able to multi-task
Organisation
Enthusiastic and willing to learn
Why join us
Over the last few years, we have won multiple industry awards such as National Firm of the Year, Tax Team of the Year, Graduate and Non-Graduate programme of the Year, Best Advisory Services and most recently the gold standard accreditation by Investors in People.
The offering
Genuine Work Life balance
33 days holiday Inc. bank holidays, plus the opportunity to buy or sell up to 5 days (28 days on a training contract, with the opportunity to buy 5 days)
Competitive salary package
Employee Recognition awards
Paid CSR time
Accredited Investor in People
New and improved programme for Succession planning and supportive management structure to help you realise your potential
And more!
It's an exciting time to join the firm so take your next career step with us.
Our application form takes just a few minutes to complete and includes some diversity questions. MHA is a committed member of Access Accountancy and as such, we track our diversity stats and actively work to improve on these, year on year, looking at new ways to promote our roles to the widest audience. Any data collected is fully anonymised before sharing with any external parties, as per our Data Protection Policy and is not visible to hiring managers, or used in any way during the selection process.
Our application form takes just a few minutes to complete and includes some diversity questions. MHA is a committed member of Access Accountancy and as such, we track our diversity stats and actively work to improve on these, year on year, looking at new ways to promote our roles to the widest audience. Any data collected is fully anonymised before sharing with any external parties, as per our Data Protection Policy and is not visible to hiring managers, or used in any way during the selection process.
Req ID: 1040
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