applicants
Admin Assistant
at BuroHappold Engineering London in London (Published at 04-12-2023)
Are you an Administrator looking for an exciting new challenge in Bath or London? Buro Happold is looking for an Admin Assistant with previous experience in an administrative role, to help us on an internal project for 6 months. The role comes with an attractive salary and benefits package.
The UK and Cities Bid team is embarking on an internal project to utilise OpenAsset for its full potential as a Digital Asset Management (DAM) tool. The first part of this project is to setup the Employee module to contain profiles of our 2,000+ UK-based employees for their CVs. This role is one of three we are planning to recruit specifically to work on this project, and you will therefore be expected to:
- Work through a list of employees, transferring their existing CV information into their new OpenAsset profiles
- Search for incomplete information on both our staff and projects to ensure complete profiles are established
Type of contract
Temporary
Grade
Administration
Area of Expertise
Business Services
Region
UK
Office / Project Location
Bath, London
Ref No
7763
Documents
- Admin Assistant 6 Month Contract Job Description (Word, 67.73kb)
Here at Buro Happold, expect the exceptional. From the projects you will work on to the clients we work with. From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world. From our reputation to our relationships. Wherever your Buro Happold career takes you, it’ll be anything but ordinary.
Your key duties
- As directed by our Knowledgebase Manager, access our CV library in SharePoint and work through a prioritised list of employee folders, taking content from Microsoft Word documents and populating set fields in OpenAsse
- Liaising with the wider bid and BD community to ensure additional intel relating to an individual’s career history is covered in their profile
- Liaising with the Central Marketing team to ensure the accurate project information is linked to an individual’s profile if they have worked on that project
- Adhering to the Buro Happold CV Style Guide to help edit the CV information that is being transferred to OpenAsset.
Your skills and experience
- Previous experience of coordinating and managing tight deadlines
- Excellent computer and IT skills including; Word, Excel, SharePoint and Teams
- Experience of using spreadsheets and databases
- Experience of supporting a team of people as well as working on a one-to-one basis
- Working knowledge of OpenAsset is advantageous but not essential.
What we offer you
Bring your knowledge and expertise to one of the world's most respected consultancies.
- Hybrid working arrangements
- Brand new office at the Featherstone Building, located near Old Street station
- Attractive salary
- Discretionary bonus
- Holiday entitlement of 25 days per annum (exclusive of bank holidays) and flexible holiday arrangements
- Generous company pension scheme, life assurance and income protection
- Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, and corporate discounts
- Enhanced parenthood leave policies
- 3pm finish on the last Friday of the month
- A strong commitment to continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you
- Entitlement to two memberships to professional bodies or subscriptions
- A commitment to your wellbeing through a comprehensive employee assistance programme and wellbeing activities
- An opportunity to support your local community and those in society that are most in need, wherever they are located in the world through our Share Our Skills (SOS) programme
- A supportive and inclusive environment that will welcome you through social and outreach activities from the Young Employees Forum to mentoring
- An international culture that wherever your career takes you at Buro Happold, you won't be far from exceptional.
Apply now and be where exceptional is everywhere
#LI-MW1 #LI-Hybrid
A place for everyone
Buro Happold values individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers. Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.
We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.
Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact recruitment@burohappold.com so we can work with you to support you throughout your application.
