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Assistant Company Secretary Full Time

at BDP UK Manchester in Manchester (Published at 20-11-2023)





Vacancy type



Current vacancies







Profession



Finance







Location



Manchester







Description




Permanent, Full Time


About the role


We are seeking to appoint an Assistant Company Secretary to support the Group Finance Director providing support on all company secretarial matters for the company and all subsidiaries. This is a group role working in the Central Accounts and Secretariat team based in our Manchester City Centre office.


Your key responsibilities will include:





  • Provide proactive, end-to-end company secretarial services to all BDP companies.



  • Working alongside the business providing corporate governance advice on all matters, including projects and navigating the new Governance Framework.



  • Provide a professional and proactive service in the support of Group Board and individual.


company boards. This includes agenda’s, packs, minutes of meetings and statutory compliance.





  • Work with the international teams to provide a professional and proactive service in the support of international subsidiary boards and work with external advisors as required.



  • Draft resolutions, regulatory returns and lodge required forms and compliance statements with Companies House as needed.



  • Maintain statutory books, including registers of members, conflicts, directors and secretaries.



  • Work with finance team to file annual accounts and regulatory returns.



  • Monitor changes in relevant legislation and regulatory environment.



  • Oversee maintenance and protection of trademarks, liaising with external trademark/patent agents.



  • Overseeing UK and local professional indemnity and general insurance.



  • Member of GDPR compliance team, involving monitoring compliance and answering queries.



  • Coordination and maintenance of company benefits with line management of secretarial assistant.



  • Support delivery of best practice, improvements, and innovation across the company secretarial function.



  • Other special or ad hoc projects.


About you


Skills / experience / qualifications required:





  • A professional with excellent communication, administrative, organisational and IT skills, along with the ability to prioritise and demonstrate initiative while working proactively with a high degree of professionalism.



  • ICSA/CGI Part Qualified or Qualified.



  • Knowledge of governance best practice, relevant issues, statutory requirements, and regulations in the industry.



  • Experience in managing subsidiary companies.



  • Experience in the engagement with Non-Executive Directors and BoardCommittee chairs.



  • Experience building effective customer relationships which creates customer advocacy.



  • Excellent communication skills both written and verbal.



  • Previous experience in a similar role.



About us


BDP is a continuous collective of architects, engineers, designers, and urbanists. We design at every scale from city masterplans, neighbourhoods, parks, streets and buildings to specialist, bespoke light, and acoustic installations.


We are placemakers who work at every stage of the design process from visioning to briefing to design, delivery, and operation. We respond to the demands of our dynamic and ever-changing planet with cross-discipline design thinking that spans all of life’s activities, protects the environment and enhances social value.


Harnessing our collective ethos, the spirit of BDP is about making places for people. Our structure and governance as a global network of federated city studios creates design hubs that are connected to the cities, regions, and communities they serve.As part of the Nippon Koei Group, we fuse our passion for architecture and engineering with user- centred design and large-scale infrastructure projects to deliver world-class solutions for better, more prosperous places.


BDP offers


BDP offers a competitive remuneration and benefits package; combined with a positive working environment and a healthy attitude to work-life balance.


BDP's attractive remuneration package includes:







    • Flexible Pension Allowance



    • Private Medical Insurance



    • All Employee Profit Share



    • Employee Assistance Programme



    • Income Protection/Prolonged Disability Insurance



    • Buying Additional Holidays (winter and summer windows) on top of a basic 26 days plus Public Holidays.



    • Contribution towards Professional Subscriptions



    • BUPA Health Screening



    • Critical Illness Insurance



    • Give as You Earn



    • SMART Drive and Cycle



    • Season Ticket Loans



    • Retail Discounts




We have a Social Life committee which organises a wide range of social, sporting, and charitable activities and a communication committee for improvement and development ideas. These events include and are not excluded to; themed month end socials, hiking club, weekly complimentary yoga, wellbeing webinars and toolbox talks.


Our studio location by the waterside at Piccadilly Basin is near the vibrant northern quarter and close to Piccadilly station and central Manchester transport links. Find out more about our Manchester studio here: https://www.bdp.com/en/locations/uk/manchester/


To keep up to date with BDP, follow us on LinkedIn and Twitter


To apply


To apply for the role please click on the ‘Apply’ button below the vacancy. You will then need to complete the online application form and attach an up-to-date CV with a cover letter (<400 words) outlining how your skills and experience match the requirements for the above job description. Your application will then be passed on to our recruiting directors for review. If successful, you will be notified by our system inviting you to an interview.


Salary is depending on skills and experience. Please state your salary expectation as part of your application.


BDP is actively fostering an inclusive organisation where people can be themselves and everyone has a sense of belonging. We want our teams to be diverse at every level, reflecting the communities we design for. As designers, we will create spaces for all that promote equity, wellbeing and participation within the built environment. We actively encourage people from a variety of backgrounds with different skills, professional and life experiences, to join us and help us to achieve our aspirations. We also welcome applications from candidates who wish to work flexibly. BDP also operates a hybrid working policy.



No agencies of third-party applications please.







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