applicants
Company Secretariat Assistant
at Taylor James Resourcing London in London (Published at 16-11-2023)
We are searching for a Company Secretarial Assistant for a Global FTSE listed company, you will be a graduate either CGI qualified or partly qualified, with 1-2 years’ work experience in the relevant field. Have knowledge of the Companies Act, listed company regime and UK Corporate Governance Code. Good written and analytical skills, with excellent attention to detail. Excellent administration skills with proficiency in MS Office and, ideally, experience of using Diligent Entities and Diligent Boards.
To provide support to the Group Secretariat function, working closely with the Group Company Secretary, Deputy Company Secretary, and the Team Assistant.
What you’ll be doing
- Assist with statutory compliance work for UK subsidiary companies in the Group, ensuring that all relevant documents are filed at Companies House in accordance with statutory deadlines and corporate records are maintained and up to date.
- Assist in maintenance of global entity management system (Diligent Entities) to ensure details for Group subsidiaries are kept up to date, and support production of Group Structure Chart.
- Arrange for preparation and execution of corporate documentation resolutions, powers of attorney and proxies for routine business and organising, if required, for such documents to be notarised and/or apostilled.
- Assist with administration and support for PLC Board, PLC Committees, including use of Diligent Boards.
- Assist on projects in relation to acquisitions and disposals, corporate restructuring, corporate transactions and other ad hoc projects as requested.
- Support the team in its work on year-end processes, including review and overseeing the signing process for the UK subsidiary accounts and working on the Annual Report & Accounts and ancillary documentation for the Company
- Assist in the organisation and running of the AGM and any other general meetings.
- Assist with regulatory Stock Exchange announcements as required.
- Assist with administration of share plans operated by the Group (including ShareSave and Long-Term Incentive Plan), liaising with the Employee Benefit Trustee as required.
- Liaise with the Group’s registrars and brokers in relation to shareholder matters.
- Dealing with ad hoc queries from Group companies.
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