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applicants
Interim Assistant Company Secretary (3 month FTC)
at Jupiter Asset Management London in London (Published at 16-11-2023)
The Value of Active Minds
About Jupiter
Jupiter is one of the UK’s leading investment management companies with just over 500 employees and £51.4 billion worth of assets under management (as at 30th June 2023).
Jupiter provides investment services to individual and institutional investors through mutual funds (UK unit trusts, Luxembourg SICAVs and Dublin OEICs), separately managed accounts and sub-advised funds. Jupiter has experienced a period of international growth with offices open in EMEA, APAC and the US.
The majority of our employees are based in our London office located just minutes from Victoria station which provides stair-free access from both the Underground’s Victoria line and National Rail platforms, as well as limited road crossings to the Jupiter office. Our London office was designed to encourage employees to live active, healthy lives with floor-to-ceiling windows that allow for greater natural light and the benefit of a private balcony, table tennis room, cycle storage and on-site shower and locker facilities. The short distance to Green Park and St James' Park also provides employees with a natural space to relax during their lunch break and a healthy alternative to office-based meetings.
We offer our UK employees a 3:2 hybrid working arrangement where Tuesdays, Thursdays and a third day of your choice are worked from the office. The other two days may be worked from home. This facilitates collaboration and allows employees to maximise productivity whilst maintaining a healthy work/life balance.
Background
This role reports into the Company Secretary within the Legal, Governance & Secretariat Division. It involves developing close working relationships across the Group including with directors, and internal teams such as Legal, Finance, Compliance, Risk and external suppliers. The function seeks to deliver excellence in corporate governance through the support it provides to a range of stakeholders, including:
- the Jupiter JFMplc Board and Board Committees;
- Jupiter’s subsidiary boards;
- JFMplc’s shareholders; and
- Colleagues within the organisation (i.e. Legal, Compliance, Finance etc)
The Governance & Secretariat team comprises the Company Secretary, who reports into the General Counsel, this vacancy, a Fund Management Company Secretary, a Deputy Company Secretary and a Personal Assistant. The function is accountable for the development of best in class governance processes for the company’s legal entities, being a trusted advisor to the Group Boards and for providing proactive support to Group initiatives, for example the Annual Report and Accounts process, group reorganisations etc.
The purpose of this role is to support the Governance & Secretariat team in providing a timely, accurate and excellent company secretarial service.
Key Responsibilities
Principal responsibilities to include:
Board Support
- Acting as Secretary to the UK domiciled regulated investment management entities and overseas operating Boards.
- Producing board and committee papers for the Group entities, committees and Company Secretary as required.
- Seeking efficiencies, consistency and best practice in the running of boards and committees across the Group and strengthening the support for regulated entity chairs and boards.
Statutory & Regulatory
- Assisting in the production of the Group’s Annual Report and Accounts and liaising with colleagues in other functions, including Investor Relations, Finance and Corporate Communications, to deliver an efficient year-end process.
- Assisting with the Group’s compliance with MAR including maintenance of restricted persons list and notifications.
- Managing statutory compliance across the Group- both in the UK and internationally- and seeking improvements in record-keeping, reporting and filing processes.
- Assisting with applicable statutory and regulatory filings in the UK, including those required by Companies House and the Financial Conduct Authority as the UK listing authority.
- Preparing and processing RNS announcements.
Retail Shareholder Management
- Work with the Group’s registrars, organising dividend payments, setting the dates for annual events and managing share registration activities.
- Assist with the production of AGM documents and management of the event.
- Address ad-hoc shareholder queries.
Other responsibilities
- Providing support to the team, addressing queries from within business in relation to the work of the team.
- Providing general support to the Company Secretary
Desired Skills / Experience
Role Relevant Experience
The ideal candidate will:
- Have broad governance experience, ideally with previous experience of working within small teams.
- Have good experience of supporting boards and committees, including minute writing and agenda management.
- Have strong organisational skills and the ability to effectively prioritise work.
- Operate with high ethical standards and act with integrity.
- Have experience of working within a listed financial services/ regulated business.
- Have strong technical and analytical skills with the ability to think broadly on issues, proactively offer ideas and solutions and apply sound judgement in problem solving.
- Be a proven team player.
Technical and Professional Knowledge
The successful candidate will have the following skills and capabilities:
- A thorough understanding and working knowledge of current legal/governance/compliance practices and techniques, especially the Companies Act, UK Listing Rules and Market Abuse Regulation.
- The energy and tenacity to drive continuous improvements in policies, procedures and quality of service.
- Good technical skills and strong experience with Board portals end entity management systems.
Additional Role Details
This role is subject to the Conduct Rules set by the FCA.
Don’t meet every requirement? At Jupiter we are dedicated to building a diverse and inclusive workplace, so if you are interested in this role, but don’t think your experience aligns perfectly with every listed requirement in the job description, we would encourage you to apply. You may be the right person for this role.
