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executive assistant Full Time

at Digby Morgan London in London (Published at 16-11-2023)





summary





  • city of london, london

  • £250 - £290 per day, holiday, pension, weekly pay

  • temporary









  • specialism
    secretarial & admin



  • reference number
    GMEAB1123







job details



Position: Executive Assistant
Reason: Maternity Cover
Location: City of London
Hours: Monday - Friday, 9am - 5pm (Hybrid)
Pay Rate: £250 - £290 day rate
Duration: September 2024

Duties:


  • Ensure that Global Lead of Shipping Finance is at the right place, at the right time and with the right papers ...




  • Management of Global Lead of Shipping Finance inbox and diary - responding where appropriate to emails

  • Proactive diary management for Shipping Team Members

  • Travel arrangements for team members

  • Booking meetings, lunches, dinners, taxis as necessary

  • Fielding calls and taking messages

  • Keeping accurate expense accounts and processing on monthly basis

  • General filing, archiving and photocopying

  • Accurate recording of Gifts, Entertainment & Business Lunches/Dinners

  • Arranging various events for the Shipping Finance team (including managing and coordinating with internal and external clients, service providers, costing, etc.)

  • Secretarial back-up to other team assistants during their holidays, sickness, etc.

  • Recording Courses / Training

  • Arranging conference calls and meetings for deal teams

  • Data management


Requirements:
A minimum of 3 years' experience working in a personal assistant role, for a senior executive, ideally at a financial institution
Familiar with Microsoft Office, arranging travel and good communication skills
Calm personality with a sense of humour
Min 3 days per week in the office but will need to be flexible around this.

If this role is of interest to you please do not hesitate to apply for immediate consideration.



  • Please note: Due to the high volume of responses received for this role we will not be able to contact all applicants directly. If you have not heard from us in four weeks please consider your application unsuccessful.


Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone. show more



Position: Executive Assistant
Reason: Maternity Cover
Location: City of London
Hours: Monday - Friday, 9am - 5pm (Hybrid)
Pay Rate: £250 - £290 day rate
Duration: September 2024

Duties:


  • Ensure that Global Lead of Shipping Finance is at the right place, at the right time and with the right papers

  • Management of Global Lead of Shipping Finance inbox and diary - responding where appropriate to emails

  • Proactive diary management for Shipping Team Members

  • Travel arrangements for team members

  • Booking meetings, lunches, dinners, taxis as necessary

  • Fielding calls and taking messages

  • Keeping accurate expense accounts and processing on monthly basis

  • General filing, archiving and photocopying

  • Accurate recording of Gifts, Entertainment & Business Lunches/Dinners

  • Arranging various events for the Shipping Finance team (including managing and coordinating with internal and external clients, service providers, costing, etc.)

  • Secretarial back-up to other team assistants during their holidays, sickness, etc.

  • Recording Courses / Training

  • Arranging conference calls and meetings for deal teams

  • Data management


Requirements: ...


A minimum of 3 years' experience working in a personal assistant role, for a senior executive, ideally at a financial institution
Familiar with Microsoft Office, arranging travel and good communication skills
Calm personality with a sense of humour
Min 3 days per week in the office but will need to be flexible around this.

If this role is of interest to you please do not hesitate to apply for immediate consideration.



  • Please note: Due to the high volume of responses received for this role we will not be able to contact all applicants directly. If you have not heard from us in four weeks please consider your application unsuccessful.


Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.
show more




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