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GRADE: Point 17

PURPOSE OF JOB: To provide reception cover and effective secretarial,

administrative and clerical support to the school office. To be the first back up to administer

first aid to staff and pupils in accordance with best recognised practice as required

RESPONSIBLE TO: The Head Teacher in all matters.

EMPLOYMENT DUTIES:

The job description should be considered with due regard to the school’s staffing structure

and the school’s corporate plan.

Reception:

• To welcome visitors and guests to the Trust ensuring a professional image is conveyed at

all times

• Sign visitors in and supplying them with the necessary visitor’s badge

• Clean and organise the reception area ensuring it is presentable and paper free

• Provide excellent customer support to visitors and staff

• Maintain front door security and report any suspicious activity

• To provide refreshments as required

• To operate the switchboard in a polite and timely manner and deal with enquiries

efficiently and accurately.

• To check safeguarding documentation as required and ensure visitors receive the Trusts

Safeguarding Leaflet

• To book large and small meeting rooms when requested

• To take receipt of parcels ensuring relevant staff are informed

• To ensure reception is covered at all times

• To deliver student messages to classrooms as required

• Deal with queries and deliver messages accurately

• Manage the office email account ensuring emails are distributed to the correct person and

follow up is carried out when relevant

School office:

• To support the Head Teacher and others in liaising with other schools, community,

parents and professional bodies ensuring that a professional image is conveyed at all

times.

• To deal with queries from outside agencies.

• Typing of pastoral letters and documents

• Back up for the Attendance Officer

• To deal with queries from outside agencies

• To ensure a high level of confidentiality.

• To complete specific clerical duties as required.

• To produce high quality documents and letters.

• To undertake general clerical duties such as data entry, filing, typing, etc and

reprographics as required.

• To prepare the post each day

• To provide administrative support to the school office. Specific duties will include:

o Filing for all year groups.
o Assisting with all references.
o Pastoral notes on new pupils.
o Secretarial and administrative support to Year Heads
o Assisting with checking reports as required.
o Typing of letters and documents.
o Assisting with data entry onto Bromcom.
o Mail mergers as and when required
o Setting up excel spread sheets.
o Maintaining school databases and office systems.
o Set up new pupil files as required
o Pastoral typing and year 7 transition
o To provide admin support to Attendance when required
o To provide admin support to Admissions
o To provide admin support to HR when required
o To provide support to the Exams officer when required
o To deal with overflow office duties, as required by the office manager

• To attend morning briefing meetings, on a rotational basis, and feedback to other

colleagues on reception

First Aid:

• To cover First Aid on a daily basis.

• To be the first back up to administer first aid to staff and pupils in accordance with best

recognised practice as required.

• To cover first aid in the absence of the Welfare Officer (both short and longer term) and

during lunch and break periods

• Keep up to date with first aid cases and training.

• To safeguard and promote the welfare of children

This Job Description is not rigid or exclusive and may be adjusted at any time with the agreement

of the Head Teacher to meet the needs of the school.