applicants
ADMINISTRATIVE SUPPORT OFFICER
at Capstone Recruitment London in London (Published at 09-11-2023)
London 34K - 38K + Package Permanent
Job Reference: BBBH9777_1698308442
ADMINISTRATIVE SUPPORT OFFICER
UP TO £38,000 + PACKAGE
SURREY/LONDON
Capstone are working closely with a specialist health and life sciences consultancy to recruit a Project Support Officer. Our client supports organisations to become more efficient and effective in the core sectors that we work in; whether improving patient pathways for the NHS, developing laboratories to facilitate world-leading science, or rationalising educational campuses to attract the highest calibre students and research investment.
This Support Officer role is full time within the Strategy Life Sciences Service Line and will be appointed to work in a government department, working in the clients Technical Services Planning Function whose role is to support the strategic development and management of the client's estate.
The Officer will report to the Service Line Director and provide general support and assist in the planning and administration of the Technical Services Planning Function daily operations, facilitate effective and efficient delivery of the Functions services and ensure clients enquiries and issues are resolved in a timely manner.
As Administrative Support Officer you will be involved in the following:
- Coordinate and arrange regular Team, Working Group and Board meetings, workshop and information reviews
- Manage meeting, from beginning to end, including preparation of agendas, taking minutes, action tracking and preparing slide packs
- Support the Planning Function with the preparation of and implementation of project execution plans, workflows and co-ordinating monthly reports / dashboards, risk registers
- Document proof reading and assisting in the development of output reports
- Manage the data environment (SharePoint) for the team and ensure a robust document management process is in place and managed effectively
- Assist in the development and improvement of current and new systems and processes to enhance service delivery and provide best practice capabilities
- Professionally manage own workload to ensure that all tasks and on-going workloads are prioritised and completed within agreed timeframes
- Able to carry out initial checking of own work and ensures that outputs meet the required standard
Ideal Candidate:
- Bachelors degree or equivalent, preferable
- Recent experience undertaking a similar role in a professional environment
- Prior experience supporting delivery of construction schemes or estate development in a life science setting or similar
- Excellent organisational and written presentation skills
- High levels of adaptability and able to manage pressurised workload
- Excellent literacy in Microsoft Office products and specifically Word, Excel and PowerPoint
- Well-developed experience with customer orientated outlook and Sharepoint
- Evidence of recent Continuous Professional Development
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