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Executive Assistant, Studios, IMG Full Time

at Endeavor London in London (Published at 09-11-2023)



Who We Are:

At IMG, our Studios business use content and technology to power the world's passion for sport, working with global clients including The Premier League, The R&A, DP World Tour, Euroleague Basketball and Major League Soccer. We've built Europe's best-connected broadcast centre at Stockley Park, London, distributing 35,000 hours of content globally and creating some of the world's best sporting coverage. Our facilities include four broadcast studios, fifty edit suites and a multitude of radio, podcast, dubbing and VFX facilities, with specialisms in remote production and carbon reduction thanks to our Green to Screen initiative. Whether it's live coverage, archive, highlights, social media, branded content or feature films, we give the audience a front row seat to the best sport in the world.
Endeavor is a global sports and entertainment company, home to the world’s most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation, sports operations & advisory, event & experiences management, media production & distribution, experiential marketing and brand licensing.


What You’ll Do:


IMG Studios is a premier production centre with state-of-the art studios, post-production and live operations facilities. It houses 4 HD broadcast television studios, 9 production galleries, 3 dubbing suites, 50 edit destinations, 3 radio studios, an award-winning 3D Graphics & Visual Effects team, and one of the largest data centres built specifically for digital media and broadcast in recent times.



We have an exciting opportunity for an Executive Assistant to provide administrative and general executive support to the SVP, Technical and Operations and the SVP, Business Development. Your primary role is to work as the gatekeeper and representative of the SVP’s office, offering a pro-active attitude and contributing to the success of our company. The ideal candidate will have brilliant foresight, excellent organisational skills, and be a great communicator.



This is a fantastic opportunity for a motivated individual to join a world-renowned company and make a significant contribution to our continued success.



Key Responsibilities Include But Not Limited To:


  • Being pro-active and pre-emptive in managing the SVP, Director of Technical and Operations and SVP, Business Development’s complex and demanding diaries, having full autonomy in ensuring that all meetings, appointments, and events are scheduled effectively and efficiently, helping to prioritise their days.

  • Having the confidence to move their diaries around in an effective manner, arranging meetings with a variety of stakeholders including other members of SLT, Finance, HR, Heads of Department etc. and identifying regular key meetings which need to be attended.

  • Act as the primary point of contact for internal and external stakeholders, ensuring that all queries are addressed and resolved promptly and effectively.

  • Provide administrative support including drafting correspondence, such as agendas and minutes for meetings, booking travel arrangements, processing expenses and invoices, organising hospitality and supporting projects and events delivered by the SVPs.

  • Building strong external and company-wide relationships and identifying key industry events to attend.

  • Prepping conference itineraries over the weeks beforehand, including meetings with industry partners/clients across a range of global events throughout the year

  • Additional diary management, arranging local and international travel for those VPs reporting directly into the the SVP, Director of Technical and Operations and SVP, Business Development.

  • Supporting team and business social and inclusion events throughout the year

  • Undertake any other ad-hoc tasks for the SVPs and VPs, as and when required.

  • Regular in-person team communication throughout all technical departments

  • Managing the email distribution lists where needed

  • Meeting room booking and management for both buildings in Stockley Park

  • Sending out Communications via email to large distribution lists on behalf of SVPs or VPs




You Will Have The Following Strengths:


  • Proven experience in an Executive Assistant position, ideally in a similar role within the media or sports industry

  • Excellent oral and written communication skills - there will be regular internal contact with the senior external stakeholders, clients and broadcast partners.

  • Proven ability to handle confidential information and exercise discretion

  • Proven organisational skills and the ability to prioritise tasks effectively

  • An eye for details and the ability to work accurately under pressure

  • Experience of managing complex and challenging diaries and travel arrangements

  • Proactive and willing to take initiative – must be able to think ahead, and plan in advance of deadlines/requirements.

  • Anticipation and identification of potential issues and upcoming tasks, using initiative to solve problems before they arise

  • Excellent command of all Microsoft 365 applications

  • Timely, accurate and reliable

  • Must adopt a flexible approach to changing deadlines and priorities – with an ability to think and act quickly.

  • Friendly but professional client facing manner - positive, professional, proactive, diligent with a flexible approach to work, a resilient and calm manner, and always tactful and diplomatic.

  • Able to read situations sensitively and intelligently with an understanding of strategic context (knowing when to persist and when not to).

  • Ability to work collaboratively and build effective relationships with stakeholders at all levels

  • A Discreet, proactive team player who is happy to get stuck in and support multiple people




Our Vision – Power the World’s Passion for Sport.



Our Mission – Be Vital. Work as one.



And Our Values:


  • We are BOLD and not afraid to take risks.

  • We are PASSIONATE and proud of our legacy.

  • We are DYNAMIC and constantly evolving.

  • We are AUTHENTIC and human.

  • We are UNITED in our pursuit of excellence.




Our Work Ethic:


We know the world has changed, and we want to offer our employees the chance to collaborate at our unique office spaces, whilst enjoying the convenience of working from home.


We've adopted a hybrid working approach to give more flexibility on where and how we work. You'll find out more about what this means for this role during the recruitment process, but we are currently excited to have our employees experience our office culture as much as possible.



Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. It means that we engage in anti-racism and ally-ship the way we do anything. Fiercely and fearlessly. As a global company that drives culture we endeavor to reflect the world’s diverse voices both internally and externally to ensure success in our mission.



If you require reasonable accommodation during the application and selection process, please let us know. We will work together to best meet your needs.



IMG is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.



Benefits:


  • Income protection

  • Life insurance

  • Private medical insurance

  • Pension contribution

  • 23 days holiday + bank holidays

  • Dental insurance

  • Green car scheme

  • Season ticket loan

  • Cycle to work scheme

  • Subsidized office canteen

  • Free breakfast

  • Free on-site parking at Stockley Park office

  • Eye Care

  • Endeavor Wellness - lunch and learn events

  • EAP (Employee Assistant Programme) - range of practical and emotional support services

  • Dependent care - 5 days subsidized emergency child, pet, elder care

  • Critical Illness cover

  • Financial Wellbeing

  • Health Cash Plan

  • Subsidized gym membership / Class-pass

  • Health Screening

  • Will Writing

  • Dynamic office environment with great people!

  • Regular team and company networking events/celebrations

  • Access to free tickets to sporting and entertainment events




The Process:


We appreciate the time take to apply for the role and your recent interest in IMG. We will review all applications within five working days and will be in touch with those who have been shortlisted to the next stage. Unfortunately, due to volume we are not able to get back to everyone individually so if you have not heard back from us unfortunately you have not been successful on this occasion and wish you all the best in your search.


  • Tele/Virtual Interview – up to 30 mins with member of talent acquisition team

  • 1st stage interview - Virtual/in person – TBC

  • 2nd stage interview – TBC


Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.
Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.


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