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This is an opportunity for an experienced receptionist to join a leading hedge fund located in the West End. Our client operates within a high-performing and agile team and needs someone to represent their firm and manage the front of house and broader office. We are seeking individuals who are solutions and outcome-focused, and who take pride in always remaining on the pulse. If this sounds like you, please read on!

Key Details:

£45 - £60k plus bonus




Hybrid reception and office manager role with exposure to projects




Official hours: 8am – 6pm, Monday – Friday




Work alongside passionate, highly driven and motivated individuals

Role Overview:
This role will see you support a medium-sized hedge fund and is best suited to someone who has worked in the alternative investment sector, or banking and finance. You must be a natural problem-solver who can manage conflicting priorities seamlessly and professionally, whilst also delivering a high, and personal level of service to guests and internal and external stakeholders. Working in a busy and demanding team, you will be genuinely proactive and exhibit professional maturity, a high EQ and an unwavering can-do attitude.

Responsibilities:

Reception:

Meet & greet the guest as they arrive at the office.




Extensive calendar management for the meeting rooms.




Maintenance of the meeting rooms.




Maintenance of meeting room VC tech and telephony.




Consulting with building reception for guests, deliveries etc.




Arrange and organize post.




Perform any other duties within your skills and abilities as reasonably instructed.

Office Management:

Extensive diary management for the team (often changing at last minute).




Organizing travel and accommodation with itineraries etc.




Ordering office supplies, food, stationery.




Managing and maintaining office budget.




Invoicing reconciliations.




Attending Committee meetings and taking minutes.




Updating Office Policies

Candidate Requirements:

Someone who has a minimum of 5+ years experience as a receptionist or office manager in a hedge fund or private equity firm, or at minimum a highly demanding or fast-paced environment.




An expert multi-tasker who is proactive and demonstrates superb office etiquette.




Exceptional verbal and written communication, with the ability to liaise with all levels with confidence and the utmost level of confidentiality.




Someone who maintains a high standard of personal output, and a willingness to roll up their sleeves to get the job done.




Someone who is efficiency-focused, who is a keen learner and listener and willing to take on projects and varying tasks when needed.




Ability to work in office 5 days per week from 8am – 6pm with flexibility provided on a need’s basis.

This is an opportunity for a career receptionist to take on a hybrid reception/office management role within a close-knit team, or for an experienced office manager to return to a front-of-house based role. If you enjoy engaging with clients and stakeholders whilst acting as a pivotal member of the team, don’t hesitate to apply.