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Fancy working for a global brand that is genuinely going places? Scape is a premium accommodation provider with buildings across London, Surrey, Ireland, Australia and the US. As such, were always on the lookout for passionate people to join our growing family. Alongside an excellent benefits package which includes onsite gym, free fresh fruit, and a generous holiday allowance, we believe in supporting people to achieve their full potential, which means there are always opportunities to progress at Scape. So, if you’re enthusiastic about working alongside a talented team to deliver the best living experience, don’t hesitate to apply today. We look forward to receiving your CV.

Location: Scape HQ, Tottenham Court Rd

The People Team

Scape People Team work closely with our managers to support our employees through their time with Scape. This includes recruitment, onboarding, absence management, learning and development, offboarding, employee benefits and most importantly enhancing our employee experience. We dont just sit behind a desk; we are part of the Scape operational team who work across both HQ and the sites to make sure we partner our managers and understand and support our employees.

People Team Administrator

The People Team Administrator/PA will provide full admin support to the People team, working quickly and efficiently, to enable the People Team to provide the required service to the wider Scape team.

Your main responsibilities will include:

• Provide full administration support to the People Team across all areas.
• Inbox and calendar management across department inboxes within agreed SLAs.
• Act as a project manager for the People Team, assigning team tasks, maintaining the team trackers and monitoring team workload/projects.
• Preparing and minuting the weekly team, meeting ensuring all tasks are completed in line with deadlines.
• Attend confidential meetings, take minutes, and efficiently transcribe.
• Maintain accurate HR records and accurate data across all required areas.
• Run reports on a weekly, monthly, quarterly and ad-hoc basis as required.
• Organise and raise all department POs and organise Invoices.
• Organise and track employee equipment.
• Prepare documents, letters, SOPs and other documentation as advised.
• Monitor and organise the ATS, recruitment calendar, maintain candidates and recruitment event records and arrange interviews as required.
• Support the team with onboarding and offboarding admin.
• Monitor training compliance across the e-learning system.
• Arrange training events and maintain accurate records of attendance.
• Support the Senior People Manager with rotas and payroll preparation.
• Support the team to ensure compliance is maintained across all HR activities.
• Support the Senior People Manager & Head of People with ad-hoc tasks.
• Provide cover/support for the HQ Office Manager as and when required.

Key skills and attributes

• Highly efficient and exceptionally organised manner
• Experience as a team assistant or PA/EA an advantage
• Strong communication skills at all levels and across all mediums
• Discretion and the ability to handle confidential/sensitive information.
• Proficiency across Microsoft packages and the ability to pick up various systems quickly.
• A proactive team player who has the ability to anticipate team requirements and take initiative, pre-empting the needs of our busy team.
• Ability to determine priorities and work in a quick and efficient manner.
• Remains calm under pressure and has the ability to work to deadlines.
• Ability to take instruction and deliver.
• A passion for providing a high quality and efficient admin service.
• Friendly, personable, and approachable.
• Goes above and beyond.
• Ability to build relationships both internally and externally.

Benefits to joining our team include:

• Birthday day off*
• Charity day*
• £150 for recommending a friend to Scape*
• Access to our onsite gyms
• Employee assistance programme (EAP)
• Access to our Cycle to Work and Tech Scheme*
• Long service award for our loyal employees
• Maternity + Paternity benefits*
• Career progression and development opportunities
• Enrolment onto the Scape Pension Scheme*
• Team socials!

We look forward to hearing from you.

Scape People Team