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Swift Placements are currently recruiting on behalf of our specialised legal client, established in 2000, being an award-winning firm that deals with personal injury and clinical negligence. Due to ongoing growth within the company, an exciting opportunity to join the team as a Legal PA Based in Northenden, Manchester, with a competitive salary, the successful candidate will be an experienced and dedicated individual keen to join an excellent team.

The ideal candidate must have legal secretarial experience, within a Clinical Negligence department. Excellent knowledge of Microsoft Office packages, and a strong command of English spelling, punctuation and grammar are both essential. An audio typing speed of 65+ wpm is a distinct advantage. The PA is expected to be pro-active and to use a high degree of self-management and initiative.

Key Responsibilities

• To prepare correspondence and documents through audiotyping and word processing.


• To administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedure contained in the Office Manual.


• To prepare mail and enclosures for dispatch if required.


• To arrange for all copying to be done, in person if the admin assistant is not available to undertake the task.


• To make appointments, arrange meetings and to manage the fee earner diaries


• To provide support to other secretaries and the administration team as required.


• To attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.


• To undertake any specific training when required to do so and overall to have a responsibility towards self-development.


• To ensure the confidentiality of all the firm’s and clients’ documentation and information.

Person specification

(Essential criteria)

• Demonstrable secretarial/ PA Within the legal sector


• Computer literate


• Excellent command of English spelling, punctuation and grammar (we may test at interview)


• Excellent word processing and audio typing skills


• Excellent customer service skills, including professional and friendly telephone manner.


• Experience of working in a Personal Injury law firm, or civil litigation firm


• Experience of dealing with Clinical Negligence matters.

(Desirable criteria)

• Knowledge of the Proclaim case management system


• Audio typing speed of 65+ words per minute


• Experience of working with court forms and creating pleadings


• Experience of digital dictation, ideally Big Hand

Further Information;

Salary - £25K - £30K DOE

Working Hours -8:30am-5:30pm Monday-Thursday and 8:30am to 5pm Friday. We can offer some flexibility here.

Hybrid Working - 3/2 alternative working from home pattern staff after probation

Holidays - 23 days holiday a year, rising to 26 days (3 days reserved for Christmas closure of the office) PLUS a day off for your birthday after 2 years’ service

Benefits - Lots of other benefits like holiday buyback, private medical insurance, death in service, free fruit, Employee Assistant Programme, paid for social events, and annual flu jabs.

Job Types: Full-time, Permanent

Salary: Up to £30,000.00 per year

Schedule:

• Day shift


• Monday to Friday


• No weekends

Ability to commute/relocate:

• Northenden: reliably commute or plan to relocate before starting work (preferred)

Experience:

• Legal PA: 1 year (required)

Work Location: In person

Reference ID: INDL