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JOB TITLE: Legal Secretary – Hybrid

HOURS OF WORK: 9am – 5.30pm Monday to Friday

LOCATION: Manchester City Centre

BENEFITS: 25+stat holidays – Death in Service Pension + Bonus

An exciting opportunity has arisen for our client based in Manchester City Centre. They are looking for a Legal Secretary to join their Central Services team on a full-time & permanent basis. You will provide high quality and efficient first-class administrative support and secretarial service to the Fee Earners. Your role will be working from week to week from home and in the office.

Main Purpose of the role:

Reporting directly to a fee earner or fee earners, provide secretarial support to him/her and the team as directed.

JOB DESCRIPTION:

• Copy typing using the BigHand digital dictation system


• Creating new clients and information in the database with full and accurate data


• Maintain the in-house database in line with the company’s procedures and the Data Protection Act


• Ensuring that all data is accurate and up to date at all times


• Ensure that all typed work is accurate and proof-read before being handed to the fee earner


• Prepare correspondence, documents (including track changing) and enclosures as applicable


• Ensure that signed correspondence is sent promptly to the Post Room


• Diary management - appointments and book meeting rooms, refreshments, arrange travel and accommodation, etc. as required


• Extensive client liaison – communicate professionally with clients' internal staff on the telephone and by email, relaying messages where possible


• Prompt administration of files such as opening and closing, billing, recording undertakings, archiving, etc., as directed by the fee earner


• Filing, both paper – manual and electronic


• At all times, comply with all relevant legislation and regulations as directed by the firm (e.g. client confidentiality, anti-money laundering, Solicitors’ Regulation Authority and The Law Society rules, Solicitors’ Accounts Rules, Data Protection Act, etc.)


• In all dealings with clients and others, internally and externally, behave professionally, helpfully and courteously at all times and ensure the positive representation of the firm


• Work as part of a team when work is requested by any other fee earners

PERSON SPECIFICATION:

• Minimum experience of 12 months as a Legal Secretary


• Confident, clear and articulate communication skills both orally and in writing


• Well presented, appropriate to a professional business environment.


• Pleasant telephone manner, speaks clearly and fluently


• Ability to work in a planned and organised way, but can multitask


• Manages time effectively


• Methodical, accurate and consistent even when under workload and/or time pressures


• Adapts and fits in well, able to work independently and within a team


• Awareness of the need for confidentiality


• Accurate typing speed of 60 wpm


• Experience using MS Office


• Professional approach

Job Types: Permanent, Full-time

Salary: £23,500.00-£26,000.00 per year

Benefits:

• Company pension

Schedule:

• Monday to Friday

Experience:

• Legal Secretary: 1 year (preferred)


• Track Changes, Numbering and Formatting: 1 year (preferred)

Work Location: In person

Reference ID: SH - Legal Secretary - 3 Nov 23