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Team Assistant
at mileway Manchester in Manchester (Published at 06-11-2023)
We offer an opportunity you simply won’t find anywhere else. In less than four years, Mileway has grown into Europe’s leader in last mile logistics real estate, with a 400-plus team across more than twenty offices in eleven countries.
Are you proactive, driven and ready to shine in a fast-moving international team? We are looking for a highly organised, focused Team Assistant with great attention to detail to join our team in Warrington. In this role, you’ll work within the UK In-House Leasing team and will have regular interaction with Asset Managers, Company Directors and external lawyers. You’ll be part of a dynamic team within UK Property Management & Asset Management Operations.
You will be responsible for administration in relation to the leasing of our commercial property portfolio. This will include the drafting and management of important legal documentation. As one of the first contacts with our customers, we are looking for a friendly, helpful and highly professional individual to join our team. We value collaboration between departments and provide the opportunity to grow and develop at Mileway.
Working at Mileway
Mileway set out to be a different kind of real estate company from the beginning, setting things up the way we always wanted them, like our cloud-based IT infrastructure and our team’s ability to flex across borders, combining the best of local knowledge with the pooled expertise of a pan-European business.We may be young, but with a portfolio stretching across Europe, an international go-getting team, and growth plans that match our ambition.
At Mileway, we believe company growth comes from supporting the growth of our combined capabilities. This is why we have our own inhouse learning & development program, where personal, professional and business development go hand in hand - helping you carve out your own bespoke career path.
We know that the way people work has changed over the last few years. So while your base will be the Warrington office in North West England, we will give you flexibility to work some of the week from home. We’ll also equip you with a state-of-the-art technology package that helps you keep in touch, wherever you are. That doesn’t mean we need you 24/7. We expect you’ll work hard and also that you’ll need some downtime. Respect for your personal life is key to keeping our team happy and our batteries charged.
What you’ll do
- Support the Asset Management team in-house leasing function.
- Draft in-house commercial short form leases in line with Heads of Terms and associated documents.
- Prepare Promap plans for inclusion in all leases.
- Process commercial leases and supporting documents for signature using Docusign.
- Prepare completion summary for inclusion in our property management system, Yardi Voyager.
- Track and record vital lease dates and information within our core systems.
- Prepare formal letters and notices.
- Work closely with our other Team Assistants, Asset Managers and Office Managers.
What you’ll bring
- Your knowledge or experience in legal, secretarial, lease administration, property management, or other related disciplines. Although not essential, it is preferred.
- Your technology skills. Strong preference for experience with Yardi Voyager, Salesforce and / or DocuSign. You’re also competent with MS Office (Outlook, Excel, Word and PowerPoint).
- Your strong analytical and organisational skills. You’re well organised with the ability to manage and prioritise many simultaneous tasks, without compromising your excellent quality standard and attention to detail.
- Your great team energy. You’re a hands-on self-starter who works confidently and independently, and you also collaborate well with others.
- Your proactive attitude, openness to learn new systems and processes and ability to interact with stakeholders at all levels.
Our vision is to be the number one gateway to urban communities. To get there, we live our values: Drive, Trust, Grow, Together.
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