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Business Administrator - Temporary (Maternity Cover) - up to 12 months Full Time

at PM Group Manchester in Manchester (Published at 06-11-2023)



Business Administrator - Temporary (Maternity Cover) - up to 12 months



  • Permanent

  • Office

  • Manchester, United Kingdom

  • Administrative

  • 7712






Overview



Reporting to the Office Manager, you undertake a wide range of administrative tasks. Though based in the PM Group Manchester Office (Daresbury Park, Warrington), you will be part of a UK wide Business Administration team also covering operations in our Birmingham and Edinburgh offices.



The role involves general office, secretarial and reception duties including handling of incoming telephone calls, greeting visitors, arranging meetings and events. It also includes the provision of support to various functions including Safety, Health & Environmental, Quality, Project Delivery, Human Resources, Procurement, Commercial and Finance. The work will include routine, daily, weekly and monthly tasks, but also opportunities to undertake internal projects aimed at improving workflows and efficiencies.



This is a part-time role: 3 Days per week (Tuesday – Thursday) from 8.15am to 5.15pm with a half hour lunch break.



Responsibilities



  • Greeting visitors and advising host of their arrival.

  • Book, arrange and facilitate business meetings and events/order buffets

  • Manage the office access card system

  • Conduct new starter inductions

  • Answering/screening and forwarding of incoming telephone calls & answer machine messages.

  • Franking business post and arranging couriers.

  • Distribute incoming mail and deliveries, including business unit communications where applicable

  • Monitor and maintain stock of stationery and PPE supplies

  • Liaise with Construction Managers to produce monthly SHE Statistics

  • Assist with Environmental and Health and Safety Newsletters and campaigns SHE administration tasks where necessary, e.g. Risk assessments & ad hoc tasks.

  • Charity fundraising events organisation

  • Environmental, Social & Governance coordination

  • Collate and record monthly business mileage

  • Collate and record monthly Carbon Footprint data

  • Assist with raising Purchase Order and Purchase Order acknowledgements.

  • Maintain the UK Contract Register

  • Provide support on sub-consultant and indirect supplier list management

  • Reconcile monthly remittance advice for hire cars

  • Provide cover for arranging and recording of business travel and accommodation for PM Group personnel.

  • Draft and type letters, reports and other documents as requested and proof read and amend documents created by others

  • Provide services for photocopying, binding and laminating

  • Any other reasonable duties as requested by the Office Manager and Management Team.



Qualifications



  • Have GCSE or equivalent level qualifications.

  • Experience in a business support and administrative function or role.

  • Experience of working in an engineering or professional service consultancy environment would be highly desirable.

  • Must be professional and have excellent interpersonal skills

  • Able to communicate effectively with a variety and range of stakeholders, both internally and externally.

  • Excellent attention to detail and organisational skills, combined with ability to prioritise competing demands and methodical approach to problem solving.

  • Ability to use own initiative and possess an adaptable and flexible approach to work.

  • Highly Proficient in Microsoft Word and Excel. Knowledge of Publisher, PowerPoint, Visio and SharePoint preferable.

  • Display a strong sense of customer focus and teamwork, displaying a ‘can do’ attitude towards tasks.






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