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Title: Office Coordinator


£27,000


Location: City of London


THE COMPANY: My company
is a global industrial and energy company covering two business Sectors: Energy and Metallurgy. The Company is strategically positioned at the forefront of the energy transition as an integrated utility, while already established as a reference point for competitive green metallurgy at the European and global level.


THE ROLE: Office Coordinator

• Reception duties, including answering incoming calls and scheduling appointments.


• Answering general emails and postal correspondence with customers and suppliers.


• Managing parcel collection and delivery duties.


• Collaborating with Senior HSE Manager regarding health & safety at the office (office inductions, first aid, service of fire extinguishers, fire drills etc).


• Booking meeting rooms.


• Filing and archiving accurate records including office expenses and office attendance


• Processing the office expenses, invoices and purchasing.


• Manages office subscriptions to magazines and online resources.


• Being first point of contact for company cars/rental car and manage all the rental agreements.


• Arranging travel and accommodation plans for employees.


• Providing support to HQ IT team for setting up new joiners’ laptops and accounts.


• Being responsible for office, laptop, IT equipment, mobile phone inventories in the UK.


• General facilities management within the office – kitchen and toilet supplies, cleaning supplies, stationary, fruits

Assisting in the organisation of company events (e.g. company events organised out of the office as well as proceeding towards the required arrangements for business meetings that take place at our London office for instance lunch, refreshments etc)


THE PERSON:

• Prior Office Management Experience Preferred,


• Proven experience in office coordination, administrative support, or related roles


• Exposure to the renewable and construction industry is desirable


• Excellent communication and interpersonal skills


• Excellent administration skills


• Organized with the ability to prioritize and multi-task


• Reliable with patience and professionalism


• Ability to work under pressure

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