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Assist in the co-ordination of multiple aspects of planning and delivery, including liaison with patients, clinical staff Maintain and update the Family History Protocol in line with current guidelines Ensure up to date with all statutory, role specific, and GCP training Assist with research activity relating to Family History, under supervision and guidance of Family History Nurse Assist in the setting up and monitoring of clinics, template structure and appointment co-ordination and retrieving investigations and data collection Monitoring and maintaining waiting lists Arranging and co-ordinating investigations/appointments within the Trust and outside as and when required Maintain a pending file of patients awaiting investigations results, chasing up outstanding results as and when necessary. Ensuring that all documents are present and correct in time for clinic appointments. Update patient records accordingly Arranging meetings and diary management Undertaking routine clerical duties and other tasks relevant to the role as requested and when required Manage the daily flow of patient correspondence to agreed timescale Cross cover of colleagues and co-ordination of leave in line with department/divisional arrangements Organise meetings, generate meeting agenda, record discussions and ensure minutes are generated, distributed and action taken as appropriate Assist in the induction of new procedures and systems Dealing with the waiting lists of the consultants/clinical team as and when required Monitor and maintain waiting lists for tests/procedures, ensuring staff have clear instructions around deadlines communication of potential breaches Maintain department stationery stocks Sorting and distribution of mail both electronic and paper form, prioritising and expediting accordingly Prepare and make available up-to-date family history data documentation for audits Assist in the audit process Provide comprehensive secretarial, administrative, data management/information systems support for the research team Retrieve and manage Family History data, generate own letters and ghost write letters for Family History Team Develop and create reports and presentation slides, assist with preparation for publications Post holder is expected to follow all relevant protocols, SOPs and standard practice Plan and organise own time and workload activity with prioritisation Able to work independently using own initiative Clinic Coordinator is available as point of reference for any queries and will meet regularly with staff Support and work alongside the Breast Unit team by cross covering, when and where necessary all secretarial and administration duties within the office.