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Job Title: Executive Assistant


Duration - 6 Months, extensions likely


Location - Hybrid/London


Salary: circa £36000 per annum


Summary

My high-profile utilities client is looking for an Executive Assistant to join their team based in their London offices on a hybrid basis (1-2 days a week on site) on an initial 6-month contract with chance of extensions.


Key Accountabilities

• Proactively manage calendars for the Band A/B for meetings and appointments and the screening of all direct telephone enquiries


• Coordinate full and complex travel & itinerary arrangements, for both domestic and overseas engagements.


• Coordinate complex executive meetings with internal and external resource.


• Full email management of Band A/B inbox redirecting emails on his behalf, actioning enquiries and handling sensitive and confidential material.


• Carry out specific tasks in line with clear procedures and working practices to support the leader in everyday work and ensure compliance to policies and procedures.


• Manage a wide range of administrative and executive support related tasks, including drafting routine correspondence and organising/maintaining files.


• Attend meetings and provide secretarial duties, typing presentations.


• Develop systems and processes within own area and deal with bespoke data requests, interpreting data provided.


• Process invoices and expenses via Concur and Coupa applications.


• Support with offsite events and key meetings and assist with all preparation and organisation.

Technical / Specialist Skills and Experience

• Confident dealing with senior leaders


• Excellent organisational skills


• Strong communication skills - both written and verbal


• Sound client management skills: confident managing internal and external stakeholders


• Highly flexible - capable of managing conflicting priorities in keeping with the needs of the team and senior leader.


• Work with minimal supervision, using own initiative and able to prioritise workloads to meet tight deadlines.


• Strong team player - able to adapt to working within different teams with a proactive 'can do' attitude.


• Strong discretion and experience handling sensitive/confidential data.

If you have not received a response within 48 hours of applying, please assume you have not been shortlisted this time.

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