Jobsxl | Total Jobs Online

Assistant Company Secretary

Location: City of London

Reporting to: Company Secretary and Corporate Counsel

Contract: Permanent (3 days in the office 2 days working from home)

Why Tokio Marine HCC?

Standing still is not an option in the current world of Insurance. TMHCC are one of the world’s leading Specialty Insurers. With deep expertise in our chosen lines of business, our unparalleled track record and a solid balance sheet, TMHCC evaluates and manages risk like no one else in the industry. Looking beyond profit, empowering our people and delivering on our commitments are at the core of our customer values, and so is a desire to grow and provide creative and innovative solutions to our clients.

Overview

The Company Secretariat is responsible for the governance and corporate administration of the entities within TMHCC International group, ensuring compliance with legal and regulatory requirements and that the corporate governance framework remains appropriate for and supports TMHCC International to deliver its strategic objectives.

The Senior Assistant Company Secretary is responsible for proactively supporting the Company Secretary & Corporate Counsel to providing company secretarial services and ensure compliance with relevant legal and regulatory requirements and to support the development and enhancement of the corporate governance framework.

Key responsibilities

Corporate Governance

Responsible for establishing, advising on, maintaining, embedding, and advocating robust and proportionate corporate governance, reflecting industry standards and best practice, at both Board and Committee levels, including:

• Advising on and facilitating compliance with relevant statutory, regulatory and governance requirements in the UK;


• Responsible for the UK corporate regulatory filings and corporate records;


• Overseeing and supporting other members of the Company Secretarial team that provide support to management committees and groups, to ensure good governance is maintained throughout the governance structure;


• Establishing and keeping under review Board Committee and sub-committee, and Terms of Reference and other key governance documents;


• Drafting and reviewing Powers of Attorney to be granted by TMHCC International’s UK entities; and


• Horizon scanning in respect of company secretariat, corporate and governance matters.

Meeting operation

Responsible to ensure the smooth operation of several Board Committees and sub-committees, including:

• meeting planning, logistics, agenda setting, maintenance of the forward calendar;


• paper compilation, review for governance purposes, and distribution; and


• attendance at Board Committee and sub-committee meetings and other relevant meetings for minuting, as required.

Project work

• Project work in support of business changes or continuous improvement initiatives, for example, corporate reorganisations or closure of dormant companies.

Sustainability (including Climate Risk)

• Horizon scanning and conducting research into sustainability, including climate risk and identifying areas (including any risks and opportunities) that may impact TMHCC International and identify ways in which TMHCC International can embed sustainability into its business and operations;


• Work closely with those responsible for sustainability and climate risk at TMHCC International, including but not limited to the Chief Underwriting Officer – London Market Marine and Energy and CRO; to provide support and undertake initiatives in respect of TMHCC International’s sustainability strategy;


• Assist those responsible for Sustainability and climate risk to make proposals to the Sustainability and Climate Risk Committee and Boards, as required in respect of TMHCC International’s Sustainability Strategy;


• Draft Sustainability and Climate Risk documentation for review by the Executive team, including strategies/policies relating to Climate Risk and Sustainability; and


• Draft Sustainability and Climate Risk Board/Committee Reports on behalf of the Chief Underwriting Officer – London Market Marien and Energy.

Reporting

• Assisting the Company Secretary & Corporate Counsel and other members of the Company Secretarial team in the drafting and management of disclosures and reporting including sustainability related reporting and disclosures.

Leadership and Management:

• Materially contributing to the operation and continuous improvement of the frameworks, policies, procedures, and templates for which the Company Secretarial team is responsible; and


• Line management.


• You will be able to write concise and accurate minutes and keep clear records.

Skills and Experience

• Educated to degree level and ICSA qualified.


• At least 7 years company secretarial experience, to include: company administration, board/committee support (including minute writing).


• Experience in Financial Services regulated environment.


• Knowledge and understanding of corporate governance best practice and standards, ESG/Sustainability and UK company law.


• Line Management.


• Excellent communication skills – written and oral, with experience communicating with a range of internal and external stakeholders at all levels, including senior stakeholders.


• Highly organised self-starter – able to prioritise and manage multiple tasks.


• Solution focussed – an ability to investigate and respond to queries and issues arising.


• Self-motivated – Takes an enthusiastic approach and is able to work under own initiative without need for close supervision to achieve results.


• Personally Accountable – Willing to take personal responsibility to pursue tasks with energy and drive to completion.


• Pragmatic thinking style – Anticipates issues before they occur, is solution orientated, balances analysis, intuition, experience.

What We Offer

The Tokio Marine HCC Group of Companies offers a competitive salary and employee benefit package. We are a successful, dynamic organization experiencing rapid growth and are seeking energetic and confident individuals to join our team of professionals. The Tokio Marine HCC Group of companies is an equal opportunity employer. Please visit www.tmhcc.com for more information about our companies.

The Tokio Marine HCC Group of companies is an equal opportunity employer. Please visit www.tmhcc.com for more information about our companies.

#LI-PS1