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The post holder will provide a comprehensive and confidential secretarial and administrative service to the Deputy Chief Nurse, Associate Chief Nurse, Head of Nursing Education and Workforce, Business and Transformation Manager and the nursing workforce and education team.

During times of Annual Leave or sickness – the post will also cover other corporate nursing team administrative duties.

The role is pivotal in providing administrative support across the directorate.

You will be expected to use your own initiative and able to work flexibly, undertaking specific administrative tasks as necessary.

You will be expected to plan and manage a range of complex duties, organise own work and that of others to meet deadlines and respond professionally to internal and external enquiries.

This is an exciting and important role in the Corporate Nursing to support the operation and development of the Trust.

We have a wide range of progression opportunities and encourage staff to enhance their skill set.

Administrative Responsibilities

• Support the Deputy Chief Nurse, Associate Chief Nurse, Head of Nursing Education and Workforce, Business and Transformation Manager and the nursing workforce and education team to organise and maintain an up to date electronic diary system to plan the most effective use of the senior team member’s time in the face of conflicting priorities and changing timescales.


• Planning and organising meetings and workshops to include preparation of agendas, minutes and relevant papers.


• Arranging all meetings for Deputy Chief Nurse, Associate Chief Nurse, Head of Nursing Education and Workforce, Business and Transformation Manager and the nursing workforce and education team.


• Attending meetings to provide contemporaneous and accurate minute taking.


• To ensure that papers for meetings are prepared to a standardised format and presentation that these are circulated within agreed timeframes.


• Undertake a wide range of general administrative tasks to include: copy and audio typing, photocopying and filing, producing reports and collating and presenting information for specified meetings


• Develop and maintain excellent relationships with a wide range of people both within the nursing team and trust wide, in order to ensure communication and liaison is effective, actions agreed at meetings are progressed and information is managed in a timely and accurate manner.


• Manage and maintain computerised and paper-based filing and record systems including storage of confidential and sensitive information.


• Support the Deputy Chief Nurse, Associate Chief Nurse, Head of Nursing Education and Workforce, Business and Transformation Manager in their duties which may include setting up key meetings and producing complex reports.


• Arranging study leave, completing and maintaining personnel and payroll paperwork.


• Coordinating annual leave requests and ensuring relevant data bases are kept up to date – making sure there are no clashes and that the department is covered at all times.


• To cross cover (including minute taking) for other Team Administrators as necessary and upon request and during periods of absence, i.e. annual leave, jury service, etc.


• To coordinate interview dates and arrangements in recruitment processes as required.


• Provide a full personal assistance service to Deputy Chief Nurse, Associate Chief Nurse and the Head of Nursing Education and Workforce to ensure that the right focus is placed on priorities, planning and organising complex activities.


• Responsibility for diary management including compilation, coordination and prioritisation or appointments and development appropriate measures to ensure the best use of time.

Training and Development

• Take every opportunity to maintain and develop own professional knowledge and competence.


• Undergo annual appraisal and agree to continuing professional development.


• Participate in appropriate education and training.


• Completion of the statutory and mandatory training as per Trust policy.


• Undertake any other duties requested following discussion and agreement with the line manager.

General Information

This job description is not intended to be an exhaustive list of duties, but merely to highlight the current main responsibilities of the post.

The Trust reserves the right to change terms from time to time. Along with your main duties; you will also be expected to carry out any other duties that are reasonably asked of you. It may be reviewed from time to time in agreement with the post holder and line manager of the department.

The post holder will be required to comply with all policies and procedures issued by and on behalf of the RNOH NHS Trust.