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Temporary Legal Secretary Full Time

at Vedder Price LLP - London UK London in London (Published at 26-10-2023)



NOTE: We are only accepting applications from direct applicants and agencies with which we have current agreed terms.


Vedder Price's London office is looking for a Temporary Legal Secretary to provide experienced and skilled support to the London lawyers and their clients in all aspects of the law practice.


As a Temporary Legal Secretary your job duties will include but not be limited to:



  • Assigned to multiple lawyers

  • Diary management

  • Dealing professionally with telephone calls, clients and other visitors

  • Arrangement of lawyer travel

  • Organization of meetings and events which include client interfacing

  • Maintaining professional and efficient dialogue with clients when lawyers are away, ensuring close attention to client care

  • Preparation of client correspondence

  • Production and processing of documents to include typing and amending lengthy and substantial documents using Firm numbering and styles schemes

  • Proofreading of documents to ensure accuracy

  • Organization and maintenance of filing systems, both paper and electronic

  • Assisting with client care, to include preparation of engagement letters and submitting conflict checks using the Firm’s client intake system (InTapp Open)

  • Inputting of time onto the Firm’s system (InTapp Time)

  • Inputting expenses onto the Firm’s system (Chrome River)

  • Assisting with client billing preparation as required

  • Experience and knowledge of applicable or relevant area of law in

which they work

Skills & Competencies:



  • Type at or above 65 wpm

  • Team player

  • Strong communicator

  • Highly organized with the ability to prioritize conflicting demands

  • Discretion and diplomacy

  • High level of attention to detail

  • Professional attitude, committed, enthusiastic with a sense of urgency

  • A "can-do" attitude

  • Pride in quality of work, taking responsibility for getting the job done

  • Ability to work under pressure to meet strict deadlines.

  • Pro-active approach

  • Problem-solver

  • Flexibility in working hours and willingness to assist with overtime

when required

Qualifications & Required Experience:



  • Fully proficient in working with Microsoft Office applications for word

processing and document production with the knowledge to resolve
complicated formatting issues


  • Sound legal secretarial experience in a law firm within a Corporate

department


  • Familiarity with client care processes

  • General education equivalent to grades A-B in GCSE Maths and

English


  • Legal Secretary Diploma a plus


Computer Skills:



To perform this job successfully, an individual must be proficient in the
following software:


  • Fully proficient in working with Microsoft Office applications for word

processing and document production with the knowledge to resolve
complicated formatting issues


  • Knowledge of iManage a plus






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