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Executive PA

We’re looking for an Executive PA for a Managing Director of an award-winning skincare brand. Executive PA will provide comprehensive secretarial, excel & administration support, ensuring the smooth and efficient running of the business. We require a confident and efficient candidate that represents them internally and externally in a professional manner and that any confidential information is handled appropriately.

The Role

• Implement weekly reporting on sales/stock to MD


• Preparing monthly board pack to include all sales channels reports (ie B2B/B2C)


• Implementation of “back end” organisation of the business (for example Automated order forms for brand partners)


• Assist MD in PowerPoint presentations


• Organise, facilitate, and attend (where necessary) strategy days and team meetings for stakeholders in the business


• Continuously suggest and implement new and improved ways of working across the relevant business area


• Proactively manage comms to the business area, including drafting email comms and creating other methods of communication where required


• Oversee due dates for product production runs and


• Attend meetings & take minutes & actions, when necessary


• Process POs and log and manage company invoices


• Run weekly payment run


• Support with e-mail management


• Assist with the production of documents & presentations & provide support with projects, when required (for example new brand refresh launch)


• Provide day-to-day cover for MD during the absence

The Candidate

• We’re looking for a team player who will help to build and maintain strong relationships with colleagues at all levels across the business & external brand partners.


• Highly organised & systematic (particularly proficient with Excel, power point and finance spreadsheets)


• Efficient with strong attention to detail and the ability to multi-task


• Strong written & verbal communication skills


• The ability to work in a proactive manner & on own initiative


• A team player


• A confidential & professional approach is essential


• Display tact & discretion


• Demonstrate integrity & respect


• Self-motivated & enthusiastic


• Interest in the luxury beauty sector would be an advantage

To be successful in this role, you’ll need to:

• Have proven experience within a PA role with a team of Directors and/or Execs


• Be highly organised and systematic/advanced Excel skills


• Always work collaboratively and supportive of the MD role

Salary – £40,000 per annum

Apply today!