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Pioneering trusted medical solutions to improve the lives we touch: Convatec is a global medical products and technologies company, focused on solutions for the management of chronic conditions, with leading positions in advanced wound care, ostomy care, continence care, and infusion care. With around 10,000 colleagues, we provide our products and services in almost 100 countries, united by a promise to be forever caring. Our solutions provide a range of benefits, from infection prevention and protection of at-risk skin, to improved patient outcomes and reduced care costs. Group revenues in 2022 were over $2 billion. The company is a constituent of the FTSE 100 Index (LSE:CTEC).

As Assistant Company Secretary you will report to the Deputy Company Secretary and be a key member of the small Company Secretariat of this FTSE100 global medical solutions and technology company. A key attribute of the Assistant Company Secretary will be an ability to work independently and to use your own initiative whilst at the same time supporting the wider secretariat team and other stakeholders in the business. The main role responsibilities are:

Subsidiary Governance and Administration

• Acting as secretary to the board of one of the Group’s main UK operating companies: providing full board support and liaising as necessary with directors: drafting and agreeing agendas, collating documents, distributing meeting packs, attending and minuting meetings and managing actions and the forward planner.


• Overseeing UK subsidiary governance and maintaining statutory records for UK entities on Diligent Entities, ensuring all records are up to date and accurate and relevant filings are made at Companies House in a timely manner.


• Preparing minutes / resolutions for UK subsidiaries to support Group dividends and distributions and other ad hoc matters as required.


• Liaising with the finance department to ensure that all UK subsidiary accounts are approved and filed in a timely manner: arranging accounts approval meetings, drafting minutes and arranging for signed accounts to be filed at Companies House.


• Taking a lead role (from a company secretarial perspective) on the execution of corporate consolidation/rationalisation projects involving UK subsidiaries, liaising with both internal stakeholders and third-party advisors or service providers, as necessary.


• Working with Company Secretariat colleagues to ensure that all local compliance requirements are met for our international subsidiary companies (with principal responsibility for compliance and secretarial support for non-UK Group companies resting with third party service provider CSC).


• Arranging the execution of documents for UK subsidiaries, including using docusign.


• Administering signing authorities for UK subsidiaries as required.


• Proving input into the Group Structure Chart.

Shares/ share plans

• Liaising with Share Schemes Manager to monitor share plan grants, lapses and vests, drafting and publishing RNS announcements and notifying the FCA of PDMR share grants and vests.

Annual report and AGM

• Actively participating in the Annual Report project team: drafting content/copy/narrative in the Governance section and Directors Report, as required.


• Proving input into the annual reporting and accounts list of subsidiaries and co-ordinating its collation.


• Undertaking the annual report verification process, liaising with key stakeholders as necessary.


• Assisting with the organisation of the Company’s AGM and ad hoc General Meetings (as required).

Miscellaneous

• With other members of the company secretariat, monitoring corporate governance developments raising or discussing with the team any matters that should be considered for escalation.


• Deputising from time to time on the preparation of other administrative RNS announcements.


• Assisting with the management of restricted persons, confidentiality, and insider lists, including communications as necessary: using the EQS system.


• Actively participating in the governance and delegated authorities review project, drafting content/copy/narrative, as required, into a new consolidated governance framework.


• Completing Anti Money Laundering (AML)/Know Your Client (KYC) requirements for banking partners and other third-party partners, as necessary.


• Assisting with ad hoc projects including M&A, company formations and group restructuring.


• Responding to ad hoc company secretarial questions or information requests from internal or external stakeholders, including shareholders.


• Participating (with the other members of the Company Secretariat) in the continuous maintenance and/or update of company secretarial procedures and processes – finding efficiencies and better ways of working where possible and codifying them.


• Providing relevant content for the Company Secretariat intranet page.


• Deputising for fellow Company Secretariat team members (Assistant Company Secretary or Deputy Company Secretary) as required to cover absence / annual leave.

What we are looking for in you :

• A qualified Chartered Secretary / Chartered Governance Professional


• Ideally experience gained within a FTSE100 or FTSE250 environment


• Close attention to detail, with excellent English and grammar


• Enthusiasm and flexibility, with a willingness to grow with the team


• Active communicator who knows when to escalate matters

Location/Hybrid working

• Hybrid working model - remote and in office (at least 2 days per week ideally)


• Head Office Location: Paddington London (close to Station).

#LI-AB

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A formal recruitment process is required for all our opportunities prior to any offer of employment. This will include an interview confirmed by an official Convatec email address.

If you receive a suspicious approach over social media, text message, email or phone call about recruitment at Convatec, do not disclose any personal information or pay any fees whatsoever. If you’re unsure, please contact us at careers@Convatec.com.

Equal opportunities

Convatec provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law.

Notice to Agency and Search Firm Representatives

Convatec is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Convatec employee by a third party agency and/or search firm without a valid written and signed search agreement, will become the sole property of Convatec. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

Already a Convatec employee?

If you are an active employee at Convatec, please do not apply here. Go to the Career Worklet on your Workday home page and View "Convatec Internal Career Site - Find Jobs". Thank you!