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Administration Apprentice 18 month fixed term contract Full Time

at Mayer Brown LLP London in London (Published at 26-10-2023)


Overview:

Mayer Brown is a leading global law firm with offices in 27 key business centres across the Americas, Asia, Europe and the Middle East. With approximately 200 lawyers in each of the world’s three largest financial centres — New York, London and Hong Kong — we are uniquely positioned to advise leading companies and financial institutions on their most complex legal needs. We have deep experience in high-stakes litigation and complex transactions across industry sectors, including our signature strength, the global financial services industry.



We are a collegial, collaborative and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support and development they need to grow, thrive and realise their greatest potential. We also encourage all our people to use their skills to support the wider community through our pro bono and community volunteering programmes. At Mayer Brown the principles of mutual respect, dignity and understanding are central to the way we work and help to provide an environment where diversity and inclusion are embraced.



The Role: Administration Apprentice 18 month fixed term contract





Purpose of the role: Working in various practice groups in an administrative role, you will gain an understanding of the variety of tasks that are undertaken to support your colleagues in the secretarial team, as well as fee earners and partners in the wider practice group.


We are looking for an individual who is keen to grow their knowledge and confidence whilst gaining an understanding of the numerous administrative tasks that are carried out in the team.


With the support and mentoring of colleagues, you will develop your skills within the workplace with a view to progressing your career within the secretarial team.



Hours: 9:30 a.m. to 5:30 p.m. with flexibility in accordance with the needs of the business.
Responsibilities:

  • Scanning documents, filing them electronically and in hard copy

  • Printing and photocopying documents as when required

  • Delivery and collection of items from other Practice Groups or Business Services departments

  • Producing, editing and formatting short documents;

  • Entering data on internal systems/databases (e.g., InterAction, Excel, etc.);

  • Creating expense reports using Chrome River;

  • Billing support, including producing and updating billing spreadsheets, prebills, bill narratives and covering letters for fee-earner approval;

  • Entering fee-earner time on InTapp

  • Adding activities and meetings into Interaction

  • Answering telephones and taking messages;

  • Organising couriers and sorting post;

  • Organising meetings via Outlook, WebEx, Microsoft Teams and Zoom and booking rooms/refreshments;



Qualifications:

Educated to at least GCSE, A level or equivalent preferred.





Experience, skills and personal attributes:



To support your ongoing learning and development, you will undertake the Business Administration Level 3 Apprenticeship which is supported by our external training provider. We have created this opportunity for individuals who:


  • have completed school education and would prefer to start their career rather than attend University;

  • would like to leave College earlier than planned to start their career, yet must remain in education to undertake a qualification




Our newly created Administration Apprentice role will give you the opportunity of gaining valuable on-the-job structured learning whilst earning a competitive salary. It is for a fixed period of 18 months. Following that period you may be eligible to apply for other roles advertised in the business.



As a member of the team, you will be supported and mentored by experienced and knowledgeable colleagues. To be successful in this role you will need to demonstrate:




  • ability to communicate effectively at all levels

  • ability to prioritise own workload with direction as required

  • ability to keep calm under pressure

  • good team player

  • a "can-do" and flexible attitude

  • excellent attention to detail

  • good working knowledge of Outlook and Word




At Mayer Brown, we are committed to creating a diverse and inclusive work environment that offers our people the opportunity and support they need to succeed. We are therefore happy to discuss any reasonable adjustments that individuals may require throughout the recruitment process and once they have joined the Firm.



In addition, one of our core values at Mayer Brown is to promote diversity and inclusion at all levels within the business which is actively supported by our diversity networks - LGBT+, Fusion (Race and Ethnicity), Women, Enable (Disability) and Work and Me (Family).




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