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Administrator Full Time

at paretofm London in London (Published at 19-10-2023)


Administrator


Salary: £28,000


Location: Hammersmith, London


Contract Type: Fixed Term Contract - 6 Months


Hours: Monday - Friday, 8am - 5pm


Overview:


We are looking for the most vibrant, exciting, enthusiastic candidate. We want team members to be outgoing, customer focused, always willing to help and always willing to own a problem to completion.


The person needs to be a team player, who will always go above and beyond to achieve.


A highly organized and capable individual is required for an extremely busy facilities management company, to join their Administration team


Job Description:



  • Dealing with administrative tasks related to maintenance and facilities work



  • Overseeing contractors



  • Using MS Word and Excel



  • Taking emails and phone calls



  • Following up on any problems or queries



  • Keeping database up to date and adhering to GPDR



  • Ad-hoc tasks and projects



  • Dealing with basic administrative duties on a daily basis



  • Providing a high level of administrative support for the core internal functions



  • Providing a professional and efficient service to all clients



  • Ensuring tasks are planned and completed within SLA's agreed



  • Day to day management of the subcontractors



  • Support and assist the Facilities Manager and the team with administration requirements



  • Monthly reporting and statistical analysis


Experience and knowledge


Essential:



  • Excellent communication, coaching and feedback skills



  • Experience in a fast-paced environment



  • Proven experience in a customer service environment



  • Contract management & negotiation skills



  • PC literate and competent in all relevant MS applications, i.e., Word, Excel, and PowerPoint


Skills:



  • Good Communicator



  • Client focused Skills



  • Able to work on own initiative or as team player



  • Adaptable to various duties of the post



  • Confident and courteous manner, both in person and on the phone



  • Commitment to customer care



  • Cultural sensitivity and awareness


Desirable



  • Previous experience working with Facilities Management




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