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Post Title Executive Assistant

SBU/Department: Human Resources

FTE: 0.6FTE (working 22.2 hour per week) over 4 or 5 days

Duration of Contract: Fixed Term (12 months)

Salary: UH5 £27,181 (pro rata) pa to £30,487 (pro rata) pa by annual increments.

Annual Leave: 25 days (pro rata) plus standard public holidays and an additional 4 days including the closure of our office between Christmas and New Year

Location: De Havilland Campus, Hatfield

The Human Resources team is a busy and exciting place to work, providing services for all of our internal strategic business units and a number of subsidiary companies. We provide services for the entire employment cycle; recruitment and selection, onboarding/induction, probation and appraisal, development, attendance and performance management, reward and moving on. We also progress the University's equalities, diversity and inclusion objectives and support the business via our HR Information System team. This fixed-term opportunity for Executive Assistant has arisen to provide additional support to the Director of HR whilst colleagues are engaged in a major strategic project.

Main duties and responsibilities

You will provide a confidential, comprehensive administrative and secretarial service to the Director of HR operating with a high level of initiative, as well as sound personal judgement in handling confidential and sensitive material. Primarily you will plan workload, manage diary commitments and deal with correspondence relating to the Director of HR. This will involve working closely with senior managers across the University and outside the University ensuring strict confidentiality at all times. You will also be required to undertake meeting servicing for a number of committees and other meetings including the administration of agenda, meeting papers, minute-taking and matters arising, booking rooms and hospitality as required.

Skills and experience required

You will be an experienced administrator with proven experience in MS Office packages, organisational and administrative support, in person and online meeting servicing – including minute-taking. You will be able to work on your own initiative, managing your work effectively and be able to provide a confidential service, employing tact and diplomacy as required. The nature of the job also requires a flexible, adaptable approach to team requirements.

Qualifications required

Educated with a minimum of a degree or equivalent qualification, or substantial proven work experience.

The University of Hertfordshire operates a set of Flexible Location principles which allow individual managers to determine flexibility for their teams based on the needs of the team and the services they provide. As we are a campus-based University, our students and colleagues will expect our staff to be available face to face as well as through other media and so our staff are expected to be available to work on campus. However, most teams in Human Resources operate hybrid working arrangements that allow most staff the option to work from home (in the UK) on a regular basis if they wish to, and dependent on the needs of the business. If you would like further information about this, we would be very happy to discuss with you at the interview stage.

Please view the job description and person specification for a full list of the duties and essential criteria.
Please attach a personal statement showing clearly how your skills and experience match the Person Specification.

Contact Details/Informal Enquiries: Melanie White, Project Officer and EA to the Director of HR, m.j.white@herts.ac.uk

Closing Date: 02 November 2023

Interview Date: To be confirmed

Reference Number: 054916

Date advert placed: 18 October 2023

Our vision is to transform lives: UH is committed to Equality, Diversity and Inclusion and building a diverse community. We welcome applications from suitably qualified and eligible candidates regardless of their protected characteristics, and recognise there are different ways applicants may achieve the criteria in this document. We offer a range of employee benefits including generous annual leave, flexible location opportunities within the UK, discounted Sports Village memberships and free Active Staff sessions, personal and professional development and family-friendly policies. #GoHerts