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About us

UCL is London’s global university. LCCOS – Library, Culture, Collections and Open Science – provides outstanding staff, services and resources to support the world-class research, education and enterprise that is undertaken in UCL, and connects the world with UCL through innovative programming and engagement activities. LCCOS is acknowledged as an international leader in Open Science and Scholarship. The LCCOS family comprises 3 museums and allied object collections, 14 libraries, the UCL Student Centre, Special Collections facilities, multiple additional learning spaces, the Bloomsbury Theatre and a substantial off-site storage facility. We also provide comprehensive services to healthcare staff through our partnerships with 6 NHS Trusts. LCCOS holds the UK Customer Service Excellence (CSE) Award, The National Archives (TNA) Archives Service Accreditation, and Arts Council England Museum Accreditation. The combined staff in UCL LCCOS totals around 440. LCCOS HR Team are responsible for ensuring all HR operational aspects, Operations Administrator, part of a dynamic team that provides a range of HR and Operational services to a large and complex Department of approximately 440 Library, Culture, Collections and Open Sciences (LCCOS), spread across 14 UCL site Libraries, including UCL East and Student center. The LCCOS HR team manages the interaction between the department and central HR services, facilitating all aspects of operational HR administration and HR transactions which includes full cycle recruitment and onboarding. This is a generalist HR role working in a fast-paced work environment, as the team also manages all LCCOS Services full cycle employment HR functions within service level agreements and payroll deadlines.

About the role

The HR Operations Administrator is responsible for full-cycle recruitment and HR functions for the entire employee life-cycle, supporting the day-to-day HR transactional activities and assisting the HR Operations Manager in all HR matters. This includes HR administration, compliance, additional payment, payroll queries, staff records, Advisory, onboarding and offboarding and other ad-hoc duties. The postholder will work closely with all staff across the department, and will work in liaison with Section Heads, Managers, ISD, Finance, Central HR Services and other colleagues across the University and also oversee the service tickets in line with agreed service level. Working closely with LCCOS Finance team and UCL Professional Services Finance team, to ensure that the correct funding is in place for current and future permanent posts and Agency temp. Oversee the monthly overtime payments/toil and additional payments in a timely manner. This is a full-time permanent post working Mon-Fri, 36.5 hours per week. This role is eligible for hybrid working with a minimum of 20-40% on site. The pattern of on-campus and remote working will be agreed with the role holder. This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. Please visit https://www.ucl.ac.uk/human-resources/conditions-service-research-teaching-and-professional-services-staff for more information. This role does not meet the eligibility requirements for a Skilled Worker Visa certificate of sponsorship under UK Visas and Immigration legislation. Therefore, UCL will not be able to sponsor individuals who require right to work in the UK to carry out this role.'

About you

We are looking for candidates who in particular have the experience of working in a Generalist Human Resources Administration role within Higher Education preferably, covering a wide range of responsibilities including managing large volume of full cycle recruitments and HR Advisory. The post holder will be comfortable in working in a fast-paced complex HR department and will possess excellent verbal and written communication skills, as well as the ability to independently manage own workload within a range of competing deadlines. The successful applicant should be proactive and able to demonstrate a high degree of accuracy in their work, with strong administrative, numerical and analytical skills. The post holder should be able to maintain confidentiality when dealing with sensitive information or personal data, ensuring GDPR compliance. A strong commitment to the provision of excellent customer services. The advert will close on the published date at 23:59 GMT. However, we may close applications early if we receive a high volume of applications. Interviews will be carried out on-line. A job description and person specification can be accessed from the link at the bottom of this page. To apply, please provide: - An up-to-date CV, including as a minimum detail of your current employment, salary and notice period, details of any former employment and your education history. - A supporting statement, showing how your skills and experience meet each of the criteria marked ‘Application’ in the Person Specification found within the Job Description for this post. Your statement should be provided using the free text box under ‘Questionnaire’. If you have any queries about the role or have any queries about the application process, please contact lccos-jobs@ucl.ac.uk, quoting the job title and reference number. Further information about UCL LCCOS can be found on our website https://www.ucl.ac.uk/lccos/ The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please visit www.ucl.ac.uk/ways-of-working to find out more.

What we offer

As well as the exciting opportunities this role presents we also offer some great benefits some of which are below: 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days) Defined benefit career average revalued earnings pension scheme (CARE) Cycle to work scheme and season ticket loan On-Site nursery On-site gym Enhanced maternity, paternity and adoption pay Employee assistance programme: Staff Support Service Discounted medical insurance

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. You can read more about our commitment to Equality, Diversity and Inclusion here : https://www.ucl.ac.uk/equality-diversity-inclusion/