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Vetting Administrator Full Time

at Formula 1 London in London (Published at 19-10-2023)



Want to be one of the hundreds of people that work together to make Formula 1 happen? We need a Vetting Administrator to add their skills to the force behind the sport.



Main Duties and Responsibilities


  • Provide support to the F1 Security Vetting Coordinator and Corporate Security Manager, to assist on the onboarding and vetting of candidates joining Formula 1.

  • Provide an industry leading onboarding experience for hiring managers as well as candidates, ensuring that all communications are proactive and timelines met.

  • Assist in the progress tracking of prospective candidates joining Formula 1, and send reminders to speed up the onboarding when required.

  • Provide administrative support to the F1 Vetting Coordinator, F1 Corporate Security Manager & F1 Security Operations Lead on the wider background checks of Known Consignor training.

  • Coordinate SLA meetings with the external vetting provider, record meeting minutes, actions and scoring.

  • Assist the vetting coordinator and the HR team in the continuous improvement of the onboarding experience.

  • When required, assist the Vetting Coordinator facilitate priority onboarding of candidates.

  • Update and maintain key documentation, including the Vetting Intranet, Policies, Procedures and Guidelines.

  • Assist with F1 Security team purchase orders and invoicing for both People & Assets, and Circuit Delivery.

  • Provide data entry, retrieval, and database maintenance of documentation.

  • Build excellent relationships with internal departments and external agencies such as Finance, Legal, Circuit Logistics, Broadcast, Human Resources and Procurement.

  • Scheduling ad-hoc meetings and taking minutes when needed.




About You


  • At least one year working in an office environment in a similar role.

  • IT literate with good typing skills and confident using a range of programmes including email, word processors, presentations, spreadsheets & file management.

  • High attention to detail

  • Self-motivated with the ability to deliver.

  • Good coordination and time management skills

  • Positive ‘can do’ attitude.

  • Excellent attention to detail and driven by clear/ concise communication.

  • Comfortable being the interface between different departments.

  • Comfortable engaging with various internal and external stakeholders.




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