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Executive Assistant
at Mavenoid London in London (Published at 19-10-2023)
About us
Mavenoid is the world’s first hardware support platform. We’ve built a virtual assistant and other tools that help customers set up, use, and troubleshoot everything from dishwashers and printers to robotic lawnmowers and electric scooters. With iconic brands like HP and Jabra as clients and $40 million in funding from top VC firms like Creandum and Point Nine Capital, we’re reinventing technical support for physical products. Having recently raised our Series B, we’re entering an exciting phase of growth but are still small enough for each new person to have a big impact on the company as a whole.
The role
The Executive Assistant will play an important role in ensuring the smooth and effective operation of the CEO and the executive team. The ideal candidate will be an exceptional communicator and a reliable point of contact between the CEO and various stakeholders, both internal and external. The Executive Assistant will assist in managing day-to-day activities and handling administrative tasks.
This role is remote eligible from London, UK.
Responsibilities
- Calendar and Schedule Management: Coordinate and schedule appointments, meetings, and travel arrangements.
- Travel Arrangements: Make business travel arrangements, including booking flights, accommodations, and secure working spaces as needed.
- Email Management: Prioritize & triage emails and respond when appropriate.
- Administrative Support: Prepare and edit documents, reports, presentations, and other materials. Handle data entry and file organization.
- Meeting Coordination: Plan, coordinate, and attend meetings, take notes, and follow up on action items as needed.
- Project Support: Assist with special projects and initiatives.
- Personal Assistance: Deal with occasional personal tasks & errands in order to free up executive time.
Qualifications
- Proven experience as an executive assistant.
- Strong written and verbal communication skills.
- Excellent organizational and time management skills.
- Attention to detail and accuracy.
- Resourcefulness.
- Ability to prioritize and meet deadlines in a fast-paced environment.
What we offer
- Employees’ work-life balance: flexible working hours and 25 days paid leave + national bank holidays.
- Employees’ wellness: meal allowance, bi-weekly meditation sessions, and up to $500 as a Health Perk.
- Remote/home setup: latest generation Mac, large screens, ergonomic desks/chairs, and other equipment you might need.
- A career opportunity where your professional growth is in focus: unlimited books, three days off per year to focus on personal development, and up to $2,400 for courses, conferences, and other learning material.
- Regular company trips and remote activities.
