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STONEFIELD STREET SURGERY

JOB TITLE: Medical Secretary

RESPONSIBLE TO: Office Manager

MAIN PURPOSE OF POST: To provide the point of contact for patients and act as the focal point of communications and liaison between patients, doctors, other medical staff and non-clinical staff.

Job Summary:

To provide general secretarial support to the Doctors, Practice Manager and Health Professionals involving word processing and audio typing skills with general clerical work.

Job Responsibilities:

1. To provide an efficient audio, copy typing and word processing service.

2. To make hospital appointments, bookings and admissions as required via the E Referral

System.

3. To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.

4. To provide cover for members of the secretarial team during periods of sickness and annual leave.

5. In liaison with the Office manager, maintain adequate supplies of office stationery in order to perform your secretarial duties.

6. To dispatch mail.

Specific

1. To provide an efficient audio, copy typing and word processing service. a. Transcribing accurately referral letters from digital dictation via Lexacom using the agreed templates. Ensure all referrals are completed accurately and in a timely fashion. Filing a copy of all referrals into the patient’s notes into EMIS. b. Copy type letters and reports as required.

2. To make hospital appointments, bookings and admissions as required.

3. To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.

4. To provide cover for members of the secretarial team during periods of sickness and annual leave.

5. In liaison with the clerk responsible, maintain adequate supplies of office stationery in order to perform your secretarial duties.

6. To dispatch mail.

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7. Maintaining GP workflow and GP tasks.

Confidentiality:

• In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately


• In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential


• Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.

Health & Safety:

The post-holder will assist in promoting and maintaining their own and others’ health, safety and security as defined in the practice Health & Safety Policy, to include:

• Using personal security systems within the workplace according to practice guidelines


• Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks


• Making effective use of training to update knowledge and skills


• Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards


• Reporting potential risks identified.

Equality and Diversity:

The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

• Acting in a way that recognizes the importance of people’s rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation


• Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues


• Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

Personal/Professional Development:

The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include:

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• Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development


• Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work.

Quality:

The post-holder will strive to maintain quality within the practice, and will:

• Alert other team members to issues of quality and risk


• Assess own performance and take accountability for own actions, either directly or under supervision


• Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the team’s performance


• Work effectively with individuals in other agencies to meet patients needs


• Effectively manage own time, workload and resources.

Communication:

The post-holder should recognize the importance of effective communication within the team and will strive to:

• Communicate effectively with other team members


• Communicate effectively with patients and carers


• Recognize people’s needs for alternative methods of communication and respond accordingly.

Contribution to the Implementation of Services:

The post-holder will:

• Apply practice policies, standards and guidance


• Discuss with other members of the team how the policies, standards and guidelines will affect own work


• Participate in audit where appropriate.

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Job Types: Permanent, Part-timePart-time hours: 30.00 per week

Salary: £21,500.00-£22,600.00 per year

Benefits:

• Company pension


• Free flu jabs


• Free parking


• On-site parking


• Sick pay

Schedule:

• Monday to Friday


• No weekends

Ability to commute/relocate:

• Newhey Road, OL16 4JF: reliably commute or plan to relocate before starting work (required)

Education:

• GCSE or equivalent (preferred)

Experience:

• Medical Secretary: 1 year (required)

Work Location: In person

Application deadline: 31/10/2023