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HCB Solicitors are currently looking for an experienced Legal Assistant/Secretary to support a Solicitor in the growing Commercial Property department at our Leigh office.

Main Duties and Responsibilities

• Maintain Fee Earner’s diaries arranging meetings and appointments


• Deal with routine client correspondence and queries


• Opening and closing files


• Attend to clients both in person and on the telephone in a manner in keeping with the firm’s standard of client care


• Create and maintain client records on the firm’s database ensuring that all correspondence and file notes are recorded on the system, in accordance with HCB’s and Lexcel’s requirements


• Produce client correspondence and enclosures for mailing including client bills


• Ensure the confidentiality of the client and firm’s information and documentation at all times


• Maintain client hard copy files including copying, storage and retrieval of information


• Request payments and record receipts of client monies


• Produce client correspondence via dictated notes


• Submitting SDLT forms to HMRC


• Submitting applications to register properties with Land Registry


• Assisting with drafting Contract Packs, Transfer Forms and other legal documents


• Reception Cover as and when needed / advised

Person SpecificationThe ideal candidate:

• Previous experience working as a Legal Assistant/Secretary


• Great communication skills and an ability to work well with others


• Ability to work under time constraints and prioritise work load


• Able to handle sensitive matters discreetly


• Good organisation skills with a methodical approach


• Self-motivated and proactive


• Deliver excellent service to clients and colleagues

Job Types: Permanent, Full-time

Schedule:

• Monday to Friday

Experience:

• Legal Assistant / Secretarial: 1 year (required)


• Commercial Property: 1 year (preferred)

Work Location: In person