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Senior Legal Secretary - Finance Projects and Restructuring
Manchester

A fantastic, top 100 established Manchester firm, known to us as a client for many years are keen to add an experienced Senior Legal Secretary to their already impressive FPR team.
Based in well-equipped offices in an impressive setting, close to commuter links, the Senior Legal Secretary will benefit from working with a cohesive team of Secretaries, Administrators and Coordinators to deliver a high quality of a full range of Legal Secretarial Duties. The role offers an enviable hybrid working option.


Duties and responsibilities of the Senior Legal Secretary in Finance, Projects & Restructuring:

• Provide high level support to partners and fee earners working closely with the partner and their team in the Litigation Department


• Extensive diary management and organising complex travel arrangements for a lot of overseas travel for partners


• Assisting partners with the daily secretarial duties such as managing bundles


• Plays an active role in knowledge sharing to ensure growth and development


• Assists the partner in providing them with effective and high quality secretarial support


• Undertakes all aspects of the role using the most appropriate tools and resources for the task to meet deadlines


• Demonstrates flexibility and proactively contribute to the team's success by actively seeking to improve working processes


• Ensures all work is undertaken in the correct priority order


• Communicates with Team Coordinators/Team Leaders to keep them appraised of a task's status


• Follows team processes and procedures when undertaking tasks


• Collaborates with team members on team processes, procedures and solutions - ensuring more junior members of the team understand and adhere to these


• Actively participates in team meetings


• Billing subject matter expert


• Ensuring accurate and timely use of the finance management system to facilitate matter opening, maintenance, closure and archiving. Generating accurate billing reports, letters and draft bills in a timely manner. Managing accounts payable (invoices), expenses and disbursements. Recording time for fee-earners when required (including non-billable productive time) on a daily basis


• Arranging complex travel bookings, including visas, flights, taxis, accommodation and rental cars, etc.


• Completing financial reports where required, from internal systems highlighting outstanding monies to be billed and updating particular client financial schedules where necessary

Skills Required:

• Extensive relevant experience as a Legal Secretary


• Have a strong working knowledge of iManage and Bighand or similar tools


• IT literate with high level of proficiency in Microsoft Office suite (Excel, PowerPoint, Word, Outlook), Lync - Skype for Business and Microsoft Teams


• Detailed and strong working knowledge of and high level of proficiency in Elite billing


• Exemplary document management and filing


• Excellent telephone manner


• Excellent organisation and prioritisation skills


• Applies knowledge and judgement to solve problems and make decisions


• Experience of delegating to, and training, junior team members

The firm are offering 25 days holiday plus bank holidays, a hybrid working arrangement to suit the candidate and a range of competitive benefits. If you are an experienced Senior Legal Secretary, based in or near Manchester, please get in touch for confidential consideration or send your CV to georgia@douglas-scott.co.uk