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About Our Client

My client is a housing group.

Job Description

1 Board and Committee Services Responsible for:

• Provision of professional support to the Group Boards and Committees as directed by the Head of Governance and Deputy Company Secretary. Leading on the arrangements for Board and Committee meetings (i.e. agenda planning, maintenance of Board/Committee forward plans, oversight of collation and distribution of papers, attendance at pre-meets and ensuring meetings are properly convened).


• Engaging with report writers and reviewing submitted reports to ensure reports are of an appropriate standard in terms of format and content and that relevant impact statements are addressed.


• Drafting of accurate and succinct minutes that reflect the legal and regulatory responsibilities of the Group, recording key decisions, capturing and disseminating action points.


• Delivering the company Annual General Meetings and associated documentation, in addition to the annual timetable for Board and Committee meetings, overseen by the Head of Governance and Deputy Company Secretary.


• Promoting high standards of company secretarial practice, supporting a climate of continuous improvement in relation to service provision and cross company working.


• Working with the Chairs, Chief Executive and Executive Director to prepare agendas and scoping briefs for meetings and away days.


• Draft Board and Remuneration & Nominations Committee governance reports to provide assurance that policies, procedures and governance compliance matters for review by the Head of Governance in good time, and to a high quality. Reports include code of governance compliance, NED remuneration, NED succession planning, Gifts and Hospitality.

2 Corporate Governance Required to:

• Provide independent and impartial advice to the Board and Executive on governance matters to ensure the effective operation of the Group's governance structure, in accordance with statutory/regulatory requirements and good practice.


• Ensure Boards and Committees are acting within their Terms of Reference and delegated authorities, providing support and guidance as required.


• Provide guidance and support to all NEDs/Trustees with regards to their statutory and regulatory responsibilities, enabling them to effectively discharge their legal fiduciary duties.


• Provide guidance to colleagues on governance policies and procedures e.g., Declarations of Interest, Gifts and Hospitality.


• Support the ongoing review of all governance documents, policies and processes and actively identify and propose potential actions for improvement.


• Coordinate the maintenance of governance information published on the intranet and website.


• Design and deliver training across the Group on governance and company secretarial related issues when required.


• Undertake specific projects on behalf of the Head of Governance and Deputy Company Secretary as required.

3 NED and Trustee support and development services Required to:

• Manage communications and foster effective relationships with NEDs and Trustees, acting as the first point of contact for queries and advice on both practical matters and corporate governance as appropriate.


• Co-ordinate the recruitment for all Boards and Committees including, where appropriate, the involvement of external support providers.


• Co-ordinate the annual NED and Trustee appraisal processes, engaging external support as and when required.


• Manage the delivery of induction, mandatory training and professional development of all NEDs and Trustees.


• Ensure that all NEDs and Trustees have suitable service agreements.


• Lead on and manage the Trainee NED programme liaising with Housing Diversity Network

4 Regulatory Compliance Required to:

• Track the various regulatory changes that impact on the Group and consult with colleagues as to the steps required to most effectively implement them.


• Co-ordinate self-assessments against the Regulatory Standards and adopted Codes of Governance.


• Support the Head of Governance in ensuring the effective and timely submission of all filings and returns to the Regulator of Social Housing, Companies House, Charity Commission and the Financial Conduct Authority.

5 Policy Framework Required to:

• Support the Head of Governance and Deputy Company Secretary in overseeing delivery of the Group's strategy and policy framework, including ensuring reviews take place in line with the framework.


• Be responsible for ensuring the strategy and policy framework monitoring systems and document libraries are accurate and up-to-date.

The Successful Applicant

QUALIFICATIONS/KNOWLEDGE:

• Knowledge of housing governance including relevant legislation, codes of governance and regulatory requirements for the sector.

EXPERIENCE

• Demonstrable Company Secretarial experience at an equivalent level to this position


• Experience of working in a regulated environment with Boards and Committees.


• Experience of managing Board and Committee administration work (preparation of agendas and board papers) and of minute taking.


• Experience of undertaking research, utilising a range of internal and external sources and benchmarking tools to incorporate and embed best practice.

What's on Offer

• Hybrid flexible working


• working alongside industry professionals


• competitive pay