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We are excited to offer an opportunity for a motivated individual who is eager to learn and grow in these areas. We are dedicated to providing valuable opportunities for individuals to develop their skills and knowledge in the field of Human Resources and Systems Administration.

The Recruitment and HR Systems Administrator is responsible for overseeing HR software and systems, focusing on recruitment and employee data management. Key duties include recruitment coordination, data integrity, HR support, onboarding assistance, IT/systems management, compliance, and general administrative support. This role demands strong organizational skills and technical proficiency with HR systems while adapting to evolving business requirements.

Who are we?

Northern Health Care provides mental health recovery services across many regions within the UK. Our services consist of support living and community outreach services which provide our residents and service users with access to 24-hour support from experienced clinical and support staff.


Recruitment support:

• To be a first point of contact ensuring the smooth running of recruitment activities including advertising jobs, screening of applications, arranging and conducting interviews, providing interview feedback, making job offers, liaising with managers, processing references, gaps in employment, Right to work, and DBS checks.


• Update relevant recruitment and onboarding trackers including People HR, audit, compliance spreadsheets.


• Recruitment Events – liaising with relevant managers regarding marketing materials, liaising with attendees to arrange collection / drop off of materials.


• Respond to all candidate enquiries either online or by telephone in a friendly and efficient manner


• Follow up with candidates throughout the hiring process providing weekly contact to ensure positive engagement and candidate experience


• Responding and processing Refer a friend applications to all current and future NHC employees

HR support:

• Participate in employee onboarding and offboarding processes, including paperwork and induction.


• Assist with the administration of employee benefits and leave requests.


• Support the HR team with references, collating of information, drafting letters.


• Collate new starter information for payroll as well as shared responsibility


• Download all personnel documentation to personnel files in line with audit and CQC requirements

IT/ Systems Management:

• Collaborate on HR reporting and analytics projects


• Actively update and maintain HR & Recruitment Systems .


• Participate in system training sessions and stay updated on system functionality.


• Assist in ensuring data integrity and security within HR systems.


• Ordering relevant IT and mobile equipment for new starters to ensure a smooth onboarding process for them including providing badges.


• Effectively problem-solving to find effective solutions to all HR/ recruitment related issues

Documentation and Compliance:

• Assist in ensuring compliance and audit is up to date in line with CQC regulations.


• Contribute to the maintenance and update of HR-related documentation, including employee handbooks and contracts.


• Conducting mandatory audits on all personnel files ensuring adhering to CQC requirements.

Record Keeping and Reporting:

• Maintain accurate records of HR and administrative activities in line with GDPR.


• Assist in generating regular and ad hoc reports for HR and management as needed.

General Administrative Support:

• Provide general administrative support to the HR department.


• Assist with office-related tasks, such as ordering merchandise, IT equipment, maintaining a tidy workspace.

The tasks and responsibilities listed are not exhaustive and are a guide to core service delivery. These duties are subject to periodic review and may be amended to meet the changing needs of the business

Where you’ll be working

Your location will be Northern Healthcare, Barton Hall Business Park, Hardy Street, Eccles, M30 7NB.

Working Hours

The role is a full-time position working 37.5 hours per week

In return, you’ll receive

• Salary: up to £23,000 dependant upon experience


• Enhanced disclosure check cost covered


• Company pension scheme and contribution


• 25 days annual leave plus statutory bank holidays


• Access to discounted products and services


• Company pension scheme and contribution


• Flexible working week


• Induction and buddy programme


• Healthcare cover including dental, optical, prescriptions and physiotherapy


• Free car parking


• Employee Assistant Programme


• Ongoing employee recognition scheme and employee awards


• Refer to a friend scheme

DBS Disclosure

Northern Healthcare follows safer recruitment when recruiting staff for all roles within the company and all applicants must be aware of individual responsibilities when working with vulnerable adults, whilst promoting the safeguarding of our service users.

Key Performance Indicators

• Application Turnaround Time from offer to acceptance: Measure the time it takes to onboard candidates from offer to starting.


• Documentation Compliance: Ensure that personnel files and HR documents adhere to CQC regulations and mandatory audits are conducted on schedule.


• Compliance Maintenance: Ensure all compliance verifications are completed and recruitment and onboarding tracking systems are updated with relevant information.

Accuracy of Data: Evaluate the precision and correctness of data input into HR systems.

The post holder is expected to;

• Carry out other similar reasonable duties according to the business needs


• Undertake any training relevant to the requirements of the role


• Comply with health and safety procedures and safe working practices


• Adhere to data protection procedures, ensuring that sensitive business data remains confidential