Jobsxl | Total Jobs Online

Location: Oldham, Greater Manchester Department: All Departments Salary: £14K to £18K Job ID: 50123

We are looking to recruit a talented administrator to join our busy and expanding client team department. We are keen to hear from motivated and enthusiastic candidates with a background in legal or non-legal industries. This role involves a combination of every day admin duties as well as more challenging and demanding tasks that are assigned on an ad hoc basis. Experience in the legal industry is preferred but not essential as full training is provided.

Key Responsibilities:

• Supporting a team of fee earners with general day to day administrative tasks such as electronic and physical filing of documents, printing, copying, scanning, and preparing mail for dispatch


• Processing incoming and outgoing post


• Dealing with inbound and outbound calls in a friendly and professional manner in keeping with the firm’s standards of client care


• Greeting walk-in clients and dealing with their queries in a friendly and professional manner in keeping with the firm’s standards of client care


• Drafting correspondence and legal documents with a keen eye on detail


• Conducting daily accounts administration such as data entry and balancing spreadsheets, accurate filing of transaction records, banking cheques at the local branch and issuing cheques to clients


• Scheduling appointments and meetings by liaising with solicitors, fee earners, clients, suppliers and other third party organisations


• Adhering to strict policies and procedures in place to protect confidential data of our clients and the firm


• Monitoring, communicating and working to tight deadlines and targets


• Assisting with the management of liabilities by way of updating electronic records and chasing outstanding costs

Requirements:

• Ability to cope with tight deadlines and targets


• Ability and a willingness to learn and develop new skills


• Ability to work independently and also as part of a team


• Ability to work in a fast paced environment without compromising quality


• IT literate and highly proficient in the use of Microsoft office applications such as Word, Excel and Outlook


• Exceptional time management and organisational skills is essential


• Great attention to detail and an ability to spot errors is essential


• Good verbal and written communication skills


• Highly flexible and able to adapt to change in demand