applicants
PA to VP Brand adidas
at Adidas Manchester in Manchester (Published at 09-10-2023)
Purpose & Overall Relevance for the Organization:
To provide varied and comprehensive administrative support to the VP Brand adidas North Europe and the wider Brand team.
Key Responsibilities:
Functional:
- Manage diary and inbox for the VP. Ensure diary up to date and meet all deadlines liaising with Brand Directors’ assistants (when necessary) to ensure time is used efficiently and effectively.
- Preparation of confidential correspondence using PowerPoint, Excel, Word, etc.
- Using the Concur system, book travel & accommodation for the VP and the team, using your initiative to manage all T&E within budget guidelines.
- Using the Concur system, process VP expenses
- Approve expenses and holidays for all the VP’s direct reports.
- Coordinate meetings (internal and external) ensuring all requirements are met. Incorporate best practice and cost effectiveness when searching external venues.
- Raise purchase orders on behalf of the VP and any requests from the team. Manage subsequent invoice approvals
- When requested, order football tickets using the adidas Ticket Manage Platform.
- Process Gift of Kit orders for the VP and team.
- Responsible for ordering and distribution of Business Discount codes for the business.
- Responsible for general housekeeping and reporting of any office maintenance/health & safety issues to the Facilities team.
- Distribute incoming and outgoing parcels and post
- Maintain stationery stocks to enable smooth flow of requirements for the team.
- Support the wider team when required e.g. provide cover for other PA’s.
- Support for events such as Sports Industry Awards, Sports Personality of the Year, Women’s/Men’s Euros, World Cup, etc.
- Responsible for requests/distribution of Arena concert tickets.
Personal:
- Display personal discretion and confidentiality within all aspects of the role.
- Show initiative and organisational ability to prioritise workload.
- Maintain effective communications and good working relationships with both internal colleagues and external business contacts.
- Use initiative when faced with confidential issues/correspondence.
Key Relationships:
- Key interfaces: Brand Teams, other PA’s/Coordinators, Directors & Heads of Depts, Executive Assistants within European and Global functions
Knowledge, Skills and Abilities:
- Good academic background
- Accurate typing skills, coupled with excellent computer skills and a good knowledge of Microsoft Office (in particular, advanced experience of Word and PowerPoint).
- Excellent organisational skills with the ability to use own initiative.
- Flexible approach and ability to work well under pressure and to tight deadlines.
- Enthusiastic approach with excellent interpersonal skills and the ability to communicate effectively at all levels with confidence.
- Ability to display personal discretion and confidentiality.
Requisite Education and Experience / Minimum Qualifications:
- Proven experience in a position of a similar level
- English and Maths GCSE or equivalent
AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETE’S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE: THIS IS HOW WE WIN WHILE PLAYING FAIR.
COURAGE: Speak up when you see an opportunity; step up when you see a need..
OWNERSHIP: Pick up the ball. Be proactive, take responsibility and follow-through.
INNOVATION: Elevate to win. Be curious, test and learn new and better ways of doing things.
TEAMPLAY: Win together. Work collaboratively and cultivate a shared mindset.
INTEGRITY: Play by the rules. Hold yourself and others accountable to our company’s standards.
RESPECT: Value all players. Display empathy, be inclusive and show dignity to all.
ADIDAS CELEBRATES DIVERSITY, SUPPORTS INCLUSIVENESS AND ENCOURAGES INDIVIDUAL EXPRESSION IN OUR WORKPLACE. WE DO NOT TOLERATE THE HARASSMENT OR DISCRIMINATION TOWARD ANY OF OUR APPLICANTS OR EMPLOYEES. WE ARE AN EQUAL OPPORTUNITY EMPLOYER.
JOB TITLE:
PA to VP Brand adidas
BRAND:
adidas
LOCATION:
Manchester
TEAM:
Sales
STATE:
MAN
COUNTRY/REGION:
GB
CONTRACT TYPE:
Full time
NUMBER:
502018
DATE:
Oct 3, 2023
