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Personal Assistant

£150 PAYE (umbrella £174.53)

2 Months (potential to go perm)

London

Hybrid (3 days in office, 2 WFH)

We have an opening for a Jpenese speaking Personal Assistant contract role, reporting to Business support manager who reports the EMEA Investment Banking Head.

Responsibilities

• Main duty to assist Business support manager to Head of GIB/Banking and Business Management with various tasks.


• Provide general administration and secretarial support for senior member of GIB Management including diary management. (Head of Banking's diary under supervision of Business support manager and Head of ECM)


• Responsible for complex travel and other necessary preparations such as visas, entry requirement for business trips for senior members of GIB management.


• Process and handling expenses, invoices, and compliance entertainment requests if applicable for senior member of GIB/Banking management with timely manner.


• Provide team support (mainly travel booking) for ECM.


• Organisation of seminars, conferences and events.


• Liaison and interfacing with external clients and must build effective relationships with those clients.


• Advanced and efficient filing of notes, documents, client meeting logs, business card input on outlook with accuracy.


• Responsible for handling large volumes of correspondence and support Head of GIB/Banking


• Screen telephone calls, enquiries and requests, and handle these when appropriate.


• Meet and greet visitors at all levels of seniority.


• Supply and order of stationery


• Support, where required, the production of documents, briefing papers, reports, and presentations to make sure executives are well prepared for the meeting.

The applicant must speak japenese.