0
applicants
Team Co-ordinator
at Land Securities London in London (Published at 27-09-2023)
We're Landsec.
Sustainable places. Connecting communities. Realising potential. We live by these principles to create great experiences for people, now and in the future.
We create places that make a lasting positive contribution to our communities and our planet.
We bring people together, forming connections with each other and the spaces we create. And we provide our customers, partners and people with a platform to realise their full potential.
Having a diverse workforce at all levels will empower us to make better decisions. We know that employing a diverse mix of people makes us a stronger and more sustainable business and one that reflects the diverse society around us. That’s why we encourage people from all backgrounds to apply.
Principal Accountabilities
- Provide administrative support to members of the team.
- Provide diary management required by the team. This involves coordinating all relevant internal and external diaries and booking meeting rooms accordingly.
- Organise travel and hotel bookings for members of the team.
- Provide secretarial support, including filing & scanning.
- Take and produce meeting minutes as and when required.
- Ensure there is sufficient stationery for the team’s requirements and order new stocks as necessary.
- Printing, binding and distribution of key departmental documents for senior meetings.
- Preparing, printing and sending of External Board papers
- Arrange weekly/monthly 1:1 & team meetings for the head of department’s direct reports, and the team.
- Assist the team with regular archiving. Maintain the team’s archiving list, which will involve periodically reviewing older archived items and removing them from archive when appropriate.
- Respond to general queries raised by both internal and external stakeholders and inform the relevant team member as appropriate.
- Submission of expense claims for the team as required
- Undertake any other reasonable duties as instructed.
- Manage all aspects of the Purchase to Pay process for the Senior Leader/Managers cost centre which may include new supplier onboarding and Purchase Order processing.
- Processing of all tenant leasing on PIM’s
- Processing of Property CDAN’s, Electronic Transfers (TT’s)
Key competencies
- Customer focus – excellent customer service skills
- Tenacity – results driven, meets deadlines
- Team player – collaborative and supportive approach to work
- Problem solving – pragmatic approach and able to recommend solutions.
- Show respect – being fair with everyone, understanding different perspectives and backgrounds
- Have integrity – being honest, reliable and consistent, seeking to do the right thing
- Always excel– being the best possible version of me. Having a continuous improvement mindset to keep evolving
Knowledge, experience and qualifications
(minimum requirements for the job)
Essential
- Excellent people skills
- Proven organisation and administrative skills
- Good spoken and excellent written English
- Ability to work under pressure
- Advanced knowledge of Microsoft Outlook, Word, Excel and PowerPoint etc
- Clear, concise and polite telephone manner
- Team player and motivator
- Accuracy and excellent attention to detail
- Proactive and able to use initiative
Desirable
- Previous property company experience
Life and Benefits at Landsec
We have a great benefits package, there to support you with your work-life balance and in moments that matter. We offer exceptional Learning & Development opportunities to help you grow and reach your potential and we also play our part in supporting the communities where we live and work.
Here are some of our core benefits, view our
Benefits and career development page
Discretionary annual bonus plan
25 days annual leave (plus bank holidays) rising to 27 days after 2 years and options to purchase an additional holiday each year.
Enhanced pension contributions – Landsec will contribute up to 10.5% subject to your contribution
Private medical insurance, Life assurance and income protection.
Enhanced maternity, adoption, shared parental leave policies (view our
for more details)
Family policies page
Annual Sharesave plans with the chance to buy Landsec shares at a discounted rates
Up to 4 working days to volunteer per year and 'Give As You Earn' programmes allowing you to donate to charities straight out of your pay and we top up by 20%
And when it comes to your health and wellbeing you will also have access to other benefits: our employee assistance programme, digital GP, cycle to work scheme, a mindfulness app and a health app supporting fertility and menopause.
Diversity and Inclusion
At Landsec, we value diversity & inclusion. We work to better reflect the diversity of the communities we work within and empower everyone who works at Landsec to realise their potential.
We strive to ensure all our information, and services are accessible to and usable by everyone. If you would like to receive any information in a different way or would like us to do anything differently to help you apply for our roles, please get in touch with our recruitment partners by emailing
recruitmentqueries@landsec.com
To find out more about our approach, visit our
Diversity and Inclusion page
