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At the United Kingdom Health Security Agency (UKHSA) our mission is to provide health security for the nation by protecting from infectious disease and external hazards. We are a trusted source of advice to government and to the public, focusing on reducing inequalities in the way different communities experience and are impacted by infectious disease, environmental hazards, and other threats to health.

The successful candidate will be part of the Standards Unit developing UK Standards for Microbiology Investigations (UK SMIs). UK SMIs are produced for diagnostic and public health microbiology laboratories, clinicians and commissioners of healthcare services.

The post holder plays a major role in the UK SMIs Unit team as it offers support across the team.

This role is being offered on a full-time basis.

Location

Colindale Avenue, London, NW9 5HT – Hybrid working available, 3 days from home.

The UK Health Security Agency (UKHSA) offers hybrid working – this means that whilst the role will be based in Colindale, there will be opportunities for an element of working from home. UKHSA have office locations across the UK.

The balance between home and workplace working is to be agreed with the line manager, determined primarily by business needs and in line with departmental policy.

Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.

The job holder will be required to carry out the following responsibilities, activities and duties:

• Provision of secretarial and administrative support to all senior members of unit, including recording annual leave and sickness absences.
• Be responsible for monthly Standards Unit meetings including preparing agendas, writing minutes and escalating assigned actions to the Standards Unit team for completion before the next meeting.
• To be a point of contact for the Unit for external and internal staff and its customers and ensure that all correspondence is acknowledged, and urgent matters are passed to another senior member of staff for their attention.
• Personnel duties include arranging interview dates, arranging panel members and distribute relevant paperwork to panel members. Undertake induction of new staff, trainees and others.
• Project manage meetings for the national working groups including devising, coordinating and circulating agendas and collation of relevant papers for national meetings, (minutes, agenda, papers, room booking, catering and post meeting evaluation).
• To contribute to the smooth working of the Unit by providing cover for other staff where possible.
• Organising national and internal meetings
• Ensuring that all files are current and kept up to date.
• Responsible for examining and solving problems arising in the Quality System, which supports the development of UK SMIs, to ensure that the published documents meet the required accreditation standards.
• Support the maintenance of high-quality standards in all aspects of work throughout the unit/department/UKHSA/NHS, undertake audits and write formal reports as required.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

It is important through your application and Statement of Suitability of 1000 words that you give evidence and examples of proven experience of each of the following criteria:

Essential

• Qualifications equivalent to QCF1 Level 6 or degree; or relevant comparable knowledge / experience.
• Administrative or secretarial experience
• High level of practical experience of data and records management, analysis & reporting.
• Experience of project management.
• Experience of auditing.
• Experience of marketing and liaising with customers.

Desirable

• Proven organisational skills e.g. arranging meetings / travel arrangements.
• Able to liaise with a wide range of UKHSA, NHS & academic professionals.

Working for the UKHSA

For more information on the UKHSA please visit: UK Health Security Agency – GOV.UK (www.gov.uk)

Benefits

• Learning and development tailored to your role.
• An environment with flexible working options.
• A culture encouraging inclusion and diversity.
• A Civil Service pension with an average employer contribution of 27%.
• Range of health and wellbeing support.
• 26 days annual leave allowance increasing to 32 days after a 10-year service.

Any move to UKHSA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at Childcare Choices , 30 Hours Free Childcare, Tax-Free Childcare and More , Help with Costs , GOV.UK

Job contact :

Name :
Nicoleta Enciu
Email :
UKHSA.Recruitment@reed.com

Recruitment team

Email :
UKHSA.Recruitment@reed.com