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Executive Support Officer. (permanent position)

The Adecco Public Sector team have been engaged to source an Executive Support Officer for a well-established Public-Sector organisation.

The post holder works flexibly as part of a small team providing high level executive support, combined with broader secretarial and administrative support, to Directors and the wider senior leadership team, understanding and managing their needs to enable them to effectively use their time. The post holder also provides support to the Business Manager to the Chair and Chief Executive as required.


Main responsibilities

• To proactively manage Director's diaries to ensure the smooth-running of all day-to-day activities, using professional judgement to effectively balance their time, prioritising the most important meetings, identifying, and resolving conflicts before they arise and anticipating requirements in advance.


• To arrange and support a range of meetings with both external stakeholders and internal colleagues, including booking meeting rooms, receiving visitors, and arranging refreshments if required.


• To provide secretariat support, including collating and circulating agendas and papers, and taking accurate and concise minutes or notes, for a range of routine, complex, technical, or confidential meetings.


• To provide help and support to Heads of Service and their teams on a range ad hoc and longer-term projects and pieces of work.


• To provide cover for the Business Manager in their absence and help support the work of the Chair and Chief Executive as required.


• To book business travel and accommodation; and to process travel and subsistence claims as necessary.


• To make, receive and deal with telephone calls, taking accurate messages and dealing with general enquiries internally and externally.


• To draft suitable replies to correspondence where appropriate.


• To research background information as required.

Additional Details

Although part of a team the post holder will work with a degree of autonomy and limited supervision, to flexibly support the needs of Directors, Heads of Service, and their wider teams in the delivery of their key work-streams.

The post holder will manage competing priorities in a fast-paced environment, so will be organised and proactive in identifying issues and solving problems.

To effectively carry out their role the post holder needs to develop a good understanding of the Commission's activities and a strong appreciation of their Directors overall responsibilities and priorities. The post holder will then use this knowledge and understanding to effectively prioritise their work.

The post holder will provide secretariat support to a range of meetings, preparing and distributing agendas and associated papers, taking notes or minutes, and following up on action points where necessary.

Additionally, the post holder works with the Business Manager to support the work of the Chair and Chief Executive's office and provides cover in their absence.


Key working relationships

To effectively carry out the role, the post holder has to proactively build and maintain a strong network of collaborative working relationships both internally and externally at a range of levels.

Internally the post holder will have daily contact with Directors and Heads of Service, but also needs strong collaborative working relationships with staff across the organisation, to ensure that key activities take place at the correct time and the Commission is able to deliver on its priorities.

From time to time the post holder will need to effectively engage with key external stakeholders to arrange meetings and to support the Directors, engagement plans.


Location

Hybrid: 2 days at their office in London


Salary:

£30,892 + excellent benefits

This is a great opportunity to join an excellent team working at the centre of government. If you feel that your skillset meets the requirements, please do send an updated CV through to the advert.

For further information on this vacancy, please contact

We look forward to hearing from you.

To speak to a recruitment expert please contact Ciro De Chiara