applicants
Personal Assistant
at SITA London in London (Published at 27-09-2023)
Overview
As a Personal Assistant, you will be responsible for assisting a Senior Vice President or GEO President in all administrative and coordination matters thereby assuring the interface with all departments and organizations in the company. You will provide a comprehensive range of administrative/secretarial services to support the SVP/GEO President. You will also have to familiarize him/herself with the content of the cases treated by the SVP/GEO President in order to prioritise and highlight key issues which need to be resolved. The success of this job will depend on the incumbent's ability to ensure the smooth and efficient running of the SVP/GEO President office in a pro-active and timely manner and with the requisite professionalism confidentiality and discretion as well as tactful relationship and customer care behaviour. Reporting to the Vice President of Product Management.
At SITA, we are meeting the new needs of travel ...today! Are you ready to join us?
What you will do
- Monitor Lotus Notes messages and ensure efficient follow up
- Ensure day-to-day administrative responsibilities; manage and follow-up the SVP's/GEO President's incoming and outgoing mail and messages
- Manage his/her agenda and ensure appropriateness and timeliness of arrangements for meetings travel accommodation and events
- Maintain and enhance the filing system
- Filter and highlight priority situations and tasks requiring immediate action
- Screen calls re-direct and problem solve as appropriate
- Prepare reports and presentations in liaison with managers and SVPs/GEO Presidents
- Organize meetings and conferences both in-house and externally including preparation of agendas coordination of logistics compilation and distribution of required documentation and presentations
- Handle follow-up actions where necessary
- Handle travel arrangements as well as related expense claims liasing with internal travel desk
- Welcome and host visitors ensuring that a professional image is maintained at all times
- Assemble required information and manage delivery of action items generated during meetings
- Handle customer calls and make sure that they are resolved within appropriate timeframes
- Ability to handle sensitive and confidential material strictly in accordance with policy and instructions
- Give directions and instructions.
Qualifications
Who you are
- Minimum 2 years of experience in a similar role acquired in a fast-paced multinational business environment
- English fluency and other language a plus
- High level of PC literacy
- Knowledge of SITA products and solutions
- Ability to work independently to prioritize workload and carry out multiple tasks simultaneously
- Capability to handle information where issues of confidential and/or sensitive nature are involved.
- Innovative flexible and proactive approach
- Open minded
- Secretarial diploma or College Diploma in office administration or equivalent.
What we offer
SITA’s workplace is all about diversity: many different countries and cultures are represented in our workforce, and colleagues who’ve been working here for decades collaborate with those just out of college and early in their careers. SITA is a place of change and constant improvement, where we're always pushing ourselves to find better ways of doing things: smarter, quicker, easier, for us and our customers and for their customers too.
And we offer all the good stuff you’d expect like holidays, bonus, flexible benefits, medical policy, pension plan and access to world class learning.
Welcome to SITA
SITA is the world’s leading specialist in air transport communications and information technology. We don’t just connect the global aviation industry. We apply decades of experience and expertise to address almost every core business, operational, baggage, and passenger process in air transport.
We design, build, and support technology solutions all with one vision to create easy air travel every step of the way. As an organization, we cover 95% of all international air travel destinations and work with over 2,800 air transport and government customers in every corner of the globe. Are you ready to explore the opportunities?
